Payroll Specialist

Payroll Specialist

Our client in Seattle, WA is currently hiring for a Payroll Specialist. This position is a hybrid opportunity working 2 days per week in office (Monday and Wednesday) and 3 days remotely. The Payroll Specialist will be responsible for processing multi-state payroll for approximately 200 employees while supporting payroll tax compliance, general ledger reconciliations, month-end close activities, and payroll system administration.

Pay - $35.00/hr - $40.00/hr (Depending on years of experience, payroll experience, software proficiency, and relevant industry experience)

Location - Seattle, WA (Hybrid: 2 days onsite, 3 days remote)

Schedule - Monday and Wednesday onsite, 8:00 AM - 4:30 PM | Standard 40 hours per week

Duration - 6 Month Contract-to-Hire

Responsibilities

- Process monthly and semi-monthly payroll for approximately 200 employees in a multi-state environment.

- Review, approve, and post employee timesheets while ensuring accuracy and completeness.

- Coordinate with Human Resources regarding employee changes, new hires, terminations, payroll deductions, and payroll updates.

- Execute multiple payroll runs each month within established timelines and company requirements.

- Ensure timely and accurate payroll tax payments and filings, including 941 tax filings.

- Support payroll system administration, including setup of tax jurisdictions, earnings codes, deduction codes, and reporting enhancements.

- Reconcile payroll-related general ledger accounts.

- Assist with month-end and year-end close activities, including journal entries and reconciliations.

- Prepare payroll analysis, compensation reporting, and financial reports as requested.

- Utilize Paylocity, Deltek Vantagepoint, Excel, and related payroll/accounting systems to support daily operations.

- Maintain compliance with payroll regulations, company policies, and reporting requirements.

- Collaborate with finance and HR teams to identify opportunities for process improvements.

Qualification Requirements

- 3+ years of payroll processing experience in a multi-state environment.

- Experience processing payroll for both hourly and salaried employees.

- Experience with Paylocity.

- Experience with payroll tax filings and compliance, including 941 filings.

- Experience with Deltek Vantagepoint or other Deltek platforms.

- General Ledger experience, including account reconciliations and journal entries.

- Proficiency with Microsoft Excel.

- Strong understanding of payroll accounting, deductions, garnishments, benefits administration, and reconciliations.

- Bachelor's degree in Accounting, Business, Finance, or related field preferred.

- Experience with in Architecture, Engineering, Construction (A/E/C), or another project-based environment preferred.

Disqualifiers

- No payroll processing experience.

- No multi-state payroll experience.

- No payroll tax filing experience.

- No experience using payroll platforms such as Paylocity, ADP, or similar systems.

- No general ledger reconciliation or payroll accounting experience.

- Less than 3 years of relevant payroll experience.

Employee Value Proposition

- Opportunity to join a nationally recognized architecture and design firm with a collaborative and mission-driven culture.

- Hybrid work schedule offering flexibility and work-life balance.

- Exposure to both payroll and accounting responsibilities for expanded career growth.

- Work alongside experienced finance and accounting professionals.

- Subsidized public transportation pass available.

- Downtown Seattle location with nearby parking options.

- Modern office environment with collaborative work spaces, café amenities, and shared technology resources.

- Contract-to-hire opportunity with long-term growth potential.

Job Type & Location

This is a Contract to Hire position based out of Seattle, WA.

Pay and Benefits

The pay range for this position is $35.00 - $40.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision
- Critical Illness, Accident, and Hospital - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability
- Health Spending Account (HSA) - Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Seattle,WA.

Final date to receive applications

This position is anticipated to close on Sep 4, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent…