Temporary Accounts Payable & Receivable Specialist

Remote

Temporary (initial 3 months with a view for possible extension)

We're a content agency helping global brands create and localise search-focused content across languages and markets. We work with in-house marketing teams to deliver content that's accurate, on-brand, and built to rank.

We are seeking a detail-oriented and dependable Temporary Accounts Payable Clerk / Accounts Receivable & Collections Administrator to support our Accounting team during a staffing transition. This individual will be responsible for managing day-to-day accounts payable activities, customer collections, invoice distribution, and client billing support. The ideal candidate will have hands‑on experience with Ramp and Sage Intacct, strong communication skills, and the ability to quickly integrate into a fast‑paced environment.

You are a self‑starter who can immediately assist with vendor invoice processing, customer collections, invoice distribution, and portal management with minimal training. You are comfortable communicating with customers regarding past‑due balances, managing a high volume of email correspondence, and ensuring invoices are uploaded to customer portals accurately and on time.

• Process vendor invoices in Sage Intacct and ensure proper coding and approvals.
• Prepare check run for review.
• Reconcile vendor statements and research discrepancies.
• Respond to vendor inquiries regarding invoices and payment status.
• Assist with month‑end AP reconciliations and close activities.
• Reconcile Bank Accounts as part of the monthly close process.

• Review and reconcile corporate card transactions within Ramp.
• Audit employee expense reports for policy compliance and proper documentation.
• Ensure receipts, approvals, and account coding are complete and accurate.
• Reconcile Ramp transactions to Sage Intacct as part of the monthly close process.

• Monitor customer account balances and collections activity.
• Proactively follow up on outstanding invoices through email and phone communication.
• Research and resolve billing disputes in collaboration with internal teams.
• Respond to customer inquiries regarding invoices, statements, and account balances.
• Distribute invoices and account statements to customers as requested.
• Maintain detailed collections of notes and customer correspondence records.
• Escalate delinquent accounts and collection concerns to management.

• Assist with uploading customer invoices to client procurement and payment portals.
• Assist with monitoring invoice acceptance and resolving portal submission errors.
• Support month‑end invoice distribution and billing activities.
• Maintain documentation related to customer billing requirements and portal access.
• Coordinate with operations and account teams to ensure timely invoice delivery.

• Assist with month‑end close activities.
• Prepare schedules and reconciliations as assigned.
• Support internal and external audit requests (potentially).
• Maintain organized accounting records and electronic documentation.
• Perform other accounting and administrative duties as assigned.

• 2+ years of Accounts Payable, Accounts Receivable, Collections, or Billing experience.
• Experience with Sage Intacct required.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Excel and Microsoft Outlook.
• Ability to manage a high volume of emails and customer communications.
• Strong attention to detail and organizational skills.
• Ability to work independently with minimal supervision.

• Experience with customer invoice portals and procurement systems.
• Experience with Ramp.
• Experience in a multi‑entity environment.
• Experience with professional services, marketing, technology, or media companies.
• Familiarity with month‑end close procedures and billing cycles.