Operations Coordinator at Artist Trust

Artist Trust is seeking an Operations Coordinator to ensure the smooth functioning of its daily operations and strengthen team connectivity. The role involves managing the Capitol Hill office, supporting IT and HR processes, maintaining organizational records, and coordinating with the Board and external partners. As part of a collaborative team, the Operations Coordinator will contribute to shaping the organization’s strategy and culture within an environment that values equity, inclusivity, and anti‑racist practices.

Eligible Locations

Global

Position:
Operations Coordinator

Reports to:

Finance and Operations Director

Location:

Capitol Hill, Seattle, WA

Position type:
Full‑Time at 32 hours/week, Overtime‑eligible

Ideal

Start Date:

Monday, January 12, 2026

The Operations Coordinator plays a vital role in ensuring that Artist Trust operates efficiently and that its team remains connected. This position supports the behind‑the‑scenes systems that sustain the organization’s work, including office management at the Capitol Hill location, IT and HR support, record maintenance, and coordination with the Board and external partners. The ideal candidate is organized, detail‑oriented, proactive, and collaborative, with a passion for improving systems and supporting team operations.

Reporting to the Finance & Operations Director, the Operations Coordinator contributes directly to advancing Artist Trust’s mission through strong organizational and operational support.

• Administrative Support
• Finance
• Organizational Culture, Racial Equity, and Strategy
• Values Alignment

• Proficiency with Microsoft Office and comfort learning new tools (Salesforce, SharePoint, Word Press, etc.)
• Familiarity with basic financial processes such as processing payments, preparing deposits, and tracking expenses.
• Experience maintaining organized digital records and working with databases and file‑sharing systems.
• Strong attention to detail and ability to accurately track, organize, and maintain information across multiple systems and formats.
• Ability to coordinate logistics for meetings, retreats, and events, including scheduling, materials preparation, and note‑taking.
• Experience communicating with external vendors, consultants, or service providers to support office or project needs.
• Ability to support cross‑departmental projects by tracking tasks, maintaining documentation, and facilitating communication.
• Experience supporting HR functions and troubleshooting IT issues.
• Strong communication skills and the ability to be kind and welcoming to Artist Trust’s community, staff, and Board.
• Ability to exercise discretion and independent judgement in managing daily workload and remain accountable to achieving goals and completing tasks.

Interested candidates should submit a cover letter and resume to hiring with the subject line “Operations Coordinator.”

Applications will be reviewed on a rolling basis, with those submitted by November 24 receiving priority consideration. All applicants will be updated on the hiring status by December. During the interview process, Artist Trust will request references and conduct a background check. Questions or inquiries about the position can be directed to hiring.