Executive Assistant

Description We are looking for a skilled and detail-oriented Executive Assistant to provide comprehensive administrative support to our team in Seattle, Washington. This long-term contract position requires exceptional organizational abilities, attention to detail, and the ability to manage multiple priorities efficiently. The ideal candidate will play a key role in ensuring seamless operations and will maintain the highest level of confidentiality and integrity.

Responsibilities:

- Manage and coordinate calendars, schedules, and appointments to ensure smooth day-to-day operations.

- Prepare and review correspondence, reports, presentations, and meeting materials with precision and accuracy.

- Arrange and oversee complex domestic and international travel plans, ensuring all logistics are handled efficiently.

- Process and manage expense reports, ensuring compliance with company policies and deadlines.

- Take meeting notes, set up virtual technologies such as Zoom, and troubleshoot technical issues during meetings.

- Perform general administrative duties, including document preparation, filing, data entry, and proofreading.

- Support HR and recruitment activities by scheduling interviews, coordinating training sessions, and maintaining personnel records.

- Assist with contracting, onboarding processes, and candidate logistics to ensure a smooth transition for new hires.

- Approve invoices, manage petty cash, and liaise with external vendors and service providers.

- Uphold strict confidentiality and integrity in all aspects of the role. Requirements - Proven experience as an Executive Assistant or similar administrative role.

- Strong skills in managing calendars and coordinating schedules effectively.

- Expertise in arranging and managing domestic and international travel plans.

- Proficiency in preparing expense reports and other administrative documentation.

- Familiarity with virtual meeting technologies, including Zoom, and the ability to troubleshoot issues.

- Excellent written and verbal communication skills with a keen eye for detail.

- Ability to maintain confidentiality and handle sensitive information with discretion.

- Strong organizational skills and the ability to prioritize tasks in a fast-paced environment. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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