Administrative Assistant and Office Coordinator

Administrative Assistant and Office Coordinator

Fuel Talent is partnering with an investment firm in their search for a full-time administrative assistant and office coordinator for their Seattle office. Candidates must be highly organized, detail-oriented, and possess a positive “can-do” attitude. This individual will work directly with the entire team and report to the Chief of Staff.

This is an on-site role, 5 days a week in Seattle, WA.

This is a rare growth opportunity for someone interested in leveraging their proactive nature, eagerness to learn, and attention to detail within this highly respected firm.

• Assist the administrative team in providing administrative support to the firm’s Seattle based Managing Directors, CFO, and Partner.
• Provide scheduling and calendar support
• Provide front of house support, handling phones and messaging functions, meet and greet visitors/guests/tenants
• Open/Close office each day
• Handle tenant and subtenant requests (meeting rooms, keys, maintenance, parking passes, validation etc.)
• Process all incoming and outbound mail and deliveries
• Maintain orderly and tidy visitor areas, lobby and conference rooms, including management of conference room calendar
• Maintain orderly and stocked supply rooms and kitchen, including ordering of supplies
• Maintain relationships with vendors for supplies and services
• Perform general clerical duties: copying, mailing, and filing
• Process and track expense reports for all members of investment team
• Prepare trip packets for business travel as requested
• Prepare meeting materials as requested
• Create and modify various Microsoft Office documents as requested
• Field phone calls and promptly deliver messages to intended recipients
• Partner with Chief of Staff to assist in event planning
• Partner with Chief of Staff to develop best practices for processes and procedures related to business
• Assist with web site updates and maintenance
• Other duties as assigned

• Motivated and ready to make an immediate impact
• 2+ years of administrative support experience preferred
• Proficiency with Microsoft Office, Zoom, Google, and Dropbox

• 4-Year degree or business vocational school education preferred
• Previous experience in a professional office setting preferred
• Experience integrating AI into daily ops to drive efficiency

• Strong attention to detail and excellent organizational skills required
• Must have the ability to multi-task in a fast-paced and deadline driven environment
• Must be able to maintain professionalism and a positive attitude at all times
• Must be able to work well in a team environment
• Must display an eagerness to learn about the venture capital business
• Must be able to work in office Monday-Friday, 9am-5pm
• Salary range $75k-$95k DOE + Bonus potential