Office Administrator

Overview

LHH Recruitment Solutions is hiring for a Senior Office Administrator for a small architecture firm located in Seattle, WA. This role is 100% on-site. This person will manage all administration functions for this office including client relations, scheduling, paperwork compliance, project coordination and basic accounts receivables. This role is ideal for someone who thrives in small office environments, enjoys wearing multiple hats, and excels at keeping operations and priorities running smoothly.

• Provide exceptional customer service to internal and external clients
• Handle various administrative tasks to include scheduling, preparing meeting materials, managing correspondence and supporting marketing initiatives
• Manage incoming mail by sorting, opening, and distributing it, as well as preparing outgoing mail and packages
• Assist with daily communications to clients
• Oversee firmwide licensing and renewal processes, including associated compliance and contract records
• Monitor, restock and purchase supplies
• Compile and manage expense reporting
• Coordinate calendar bookings and conferences rooms for customers and internal team members
• Manage financial activities to support accurate monthly budgeting and reporting
• Collaborate with other executive staff team members and provide assistance on ad hoc projects as needed

• 5 plus years of experience in managing office administration related tasks
• Proficiency in MS Office Suite and interest in learning new technology systems
• Experience with vendor management, budgeting, scheduling coordination
• Strong desire and aptitude for learning with inquisitive mind
• Highly organized, detail oriented and effective communicator
• Proven ability to self-manage while working collaboratively with a team
• A passion to serve and anticipate needs

• Team centric environment surrounded by passionate, caring, smart, focused and driven people
• High company morale with passionate leaders that invest in their employees and their community

• Personal Time Off (PTO) is offered on an accrual basis up to 120 hours a year with an increase after tenure, 9 Paid Holidays, and up to 6 weeks of Paid Parental Leave (Washington State). PTO and holiday hours are prorated based on hire date within the calendar year.
• Paid Sick Leave where applicable by State law
• Benefit offerings for full-time employment include medical, dental, vision, term life and AD&D insurance, short-term and long-term disability, additional voluntary benefits, and a 401k plan or a non-qualified deferred compensation plan

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers