Executive Assistant, Office CCO

Overview

The Foundation is the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families, including comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities.

As a workplace, we’re committed to creating an environment for you to thrive both personally and professionally.

The Team The Communications Division, led by the Chief Communications Officer, oversees the foundation’s global communications strategy. The division integrates internal and external communications to advance the foundation’s mission to create a more equitable world.
The Office of the CCO (OCCO) ensures resources are aligned against insights and strategic priorities. We foster an inclusive, innovative, and high-integrity culture and efficient enabling environment in line with the values of One Global Foundation and Impact First. We advance the Communications Division’s vision through clear processes and operations, ensuring close coordination with internal and external stakeholders.

Final date to receive applications:
Friday, February 20, 2026

The Executive Assistant (EA) fills a cross-divisional leadership role and provides executive-level administrative and organizational support to the Chief Communications Officer (CCO). You will be accountable for planning and allocation of the CCO’s time across the foundation’s communications priorities, in close partnership with the Chief of Staff (COS) and in consultation with the OCCO team. The EA will manage the flow of information to/from the CCO and coordinate a range of projects supporting the daily operations of the team.

The EA will work in close collaboration with the COS, the Program Assistant (PA) team, division business partners, and client leadership teams.

The EA will play a key role in the Communications Division and Office of the CCO team, providing executive-level support for the CCO in an adaptive client service environment, focusing attention to detail and accuracy, particularly under pressure. Strong judgment, proactive thinking, ownership, resourceful problem solving, and integrity and discretion are critical for success. This role facilitates and coordinates a range of critical tasks and projects in support of the team, the broader administrative community and the Communications division.

A proactive, versatile, adaptive, and collaborative teamwork approach is essential.

• This position is based in our Seattle, WA office and requires 50% in-office work. Relocation will not be provided.

• Manage the CCO’s time by using excellent decision-making skills, prioritizing effectively, and presenting decisions and processes clearly and efficiently. This includes ownership of how the CCO’s time is spent in service of goals and making adjustments as needed.
• Organize and maintain the CCO’s complex calendar, including a large volume of internal and external meetings in a dynamic environment requiring frequent re-prioritization.
• Support the planning and execution of leadership meetings, town halls, and global conferences, including run-of-show management, Q&A facilitation, IT/AV coordination, and post-event follow-up.
• Apply high levels of professionalism and discretion in partnership with the team’s leadership on handling and triaging the CCO’s internal and external communications.
• Serve as an information resource and cross-foundation liaison, including providing relationship process proxy and extension of leadership voice.
• Coordinate daily workflow and project progress, including managing the CCO’s information management, ensuring clear roles and responsibilities; tracking tasks and deliverables; and following up on outstanding action items.
• Facilitate…