Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Administrator I – Overview

King County Metro Transit’s Rail Division is seeking an Administrator I to provide complex and critical administrative support. The role requires a strong community builder with emotional intelligence, humility, and a growth mindset, fostering collaboration and connection with people. If you enjoy continuous improvement, this position offers an opportunity to drive meaningful progress within the organization.

This position is open to current King County employees who have passed their initial probationary period. External applicants are not being considered at this time.

Required application materials include:

• An updated online King County application with accurate contact information and relevant work history covering at least the last 10 years.
• Completed supplemental questions.
• A cover letter or letter of interest detailing your interest in supporting Metro Transit’s Rail Division and how your experience and background meet or exceed the qualifications for this position.

• Provide complex administrative support, acting as delegated authority for day‑to‑day tasks.
• Manage complex calendars and organize meetings and events, preparing materials, agendas, and notes.
• Prepare, format, review, and edit formal and informal communications, policies, and documentation on behalf of managers or work groups.
• Track project deadlines and coordinate with internal staff and external partners, compiling supporting documentation.
• Maintain confidentiality and apply policies and procedures, earning the trust and respect of co‑workers.
• Screen calls, emails, meeting requests, and visitors to provide exceptional customer service.
• Prepare and track forms for personnel transactions, grievances, requisition forms, purchase orders, partner agency agreements, and expense reports.
• Collaborate with the team to develop, implement, and maintain processes for legislation, onboarding, record retention, signature routing, correspondence, interagency agreements, invoices, and training plans.
• Coordinate travel and training for managers and staff.
• Maintain and update data and materials using MS Word, Outlook, Teams, SharePoint, PowerPoint, Excel, Visio, and specialized database systems such as Oracle EBS or People Soft.
• Order and track office supplies, manage inventory, and coordinate contractor repairs or replacements as needed.
• Perform other duties as assigned.

• Minimum of two years delivering comprehensive administrative support and executing advanced administrative tasks in a large organization or complex professional setting, or equivalent education and experience.
• Ability to manage a high volume of diverse assignments and competing priorities in a fast‑paced, dynamic environment.
• Exceptional written and verbal communication skills across diverse audiences.
• Independent work and strong organizational skills with sound judgment and discretion.
• Background handling sensitive and confidential information with professionalism, discretion, and integrity.
• Strong interpersonal skills with a customer‑focused mindset and ability to build equitable relationships.
• Skill in comparing records, documents, and data for accuracy and researching discrepancies.
• Demonstrated initiative and proactive approach to improving work processes.
• Proficiency in coordinating virtual meetings across Zoom, Microsoft Teams, etc.

• Intermediate experience with Docu Sign, Microsoft Office Suite, Visio, Power
  
  BI, and Adobe Pro.
• Experience in a unionized environment with knowledge of union contracts and grievance tracking systems.
• Knowledge of People Soft or similar payroll/time‑keeping software.
• Experience navigating complex situations in a large organization.
• Experience with Concur Travel Software or similar.
• Experience with Oracle or other financial software.

Applications will be screened for minimum qualifications, clarity, completeness, and compliance with application instructions. Competitive candidates may be invited to interview. Formal offers will follow successful completion of pre‑employment checks such as reference verification.

The position…