Administrative Assistant

Job Responsibilities

• Professionally greets all visitors, directing them to the appropriate party, service, or location.
• Organizes and implements office functions including procurement of supplies, maintaining office records, and supporting relationships with office vendors.
• Follows established security procedures by monitoring guests and issuing visitor badges.
• Receives and analyzes SCM department Help Intake requests and internal and external SCM mailboxes checking that all data is accurate to route to the appropriate team member.
• Maintains the SCM Desk Reference Training Manual and documents and communicates actions, irregularities, and continuing needs.
• Assists with contract processes, forms, reporting, and compliance, providing training when necessary.
• Assists with developing templates and guidance documents for the department ensuring that the documents are suitably maintained and relevant.
• Prepares mailings and general correspondence to employees and visitors.
• Requests necessary service/maintenance for the General Office Front Desk office equipment to ensure optimum efficiency.
• Executes all responsibilities with a focus on achieving goals and objectives, and conforming to all policies, procedures and legal requirements.

• 1 year of experience in a fast-paced office environment, or related area.
• Excellent interpersonal and communication skills (written and verbal communication and listening skills).
• Demonstrates careful attention to detail or essential elements and accuracy of information delivering information.
• Knowledge of general administrative and clerical procedures and the ability to operate basic office machines (telephone, copier, fax, printer, etc.).
• Knowledge of customer service principles and practices, and the ability to handle multiple assignments simultaneously with accuracy, some of which may be confidential in nature.
• Ability to establish and maintain harmonious relations with employees, vendors and the public.
• Demonstrates verbal, visual, and auditory ability to act swiftly in an emergency.
• Proficiency with Microsoft Office applications (e.g., Word, Excel, PowerPoint, and Outlook).

Benefits packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law