Document Services Specialist

Candidates who receive an offer will be required to successfully complete a background check and drug test as a condition of employment.

Document Services Specialist

Seattle, WA (onsite) 06 Months Mon
-Fri 8 am-5pm

This role supports an onsite Managed Services operation at a law firm and is responsible for document preparation, scanning, and quality control (QC) of records. The ideal candidate is detail-oriented, reliable, and comfortable performing repetitive tasks while handling sensitive legal documents.

• Prepare, scan, and perform quality checks on physical and electronic documents
• Accurately complete repetitive document-processing tasks with strong attention to detail
• Operate desktop scanners and use Capture OnTouch scanning software
• Utilize Microsoft Office Suite, Outlook, and File Explorer for document tracking and communication
• Maintain confidentiality and organization of legal records at all times
• Support document management, workflow, and cost recovery processes
• Operate and troubleshoot office equipment including printers, copiers, scanners, and postage machines
• Perform shipping and receiving tasks, including preparing packages and verifying packing slips
• Follow written and verbal instructions related to document handling and mail delivery
• Provide excellent customer service while working onsite in a law firm environment
• Work independently and adapt to changing project requirements and deadlines
• Complete Ricoh Legal training within 90 days of hire and maintain ongoing training requirements

• High school diploma, GED, or equivalent work experience
• Minimum of 1 year of legal industry experience strongly preferred
• Prior copy, print, mailroom, or document services experience preferred
• Proficiency in basic computer skills, including MS Office Suite
• Ability to lift up to 50 lbs and perform physical tasks as required
• Strong organizational, communication, and customer service skills
• Knowledge of shipping and receiving procedures
• Basic electronics knowledge preferred
• Ability to work independently with minimal supervision
• U.S. Citizenship or U.S. Permanent Resident status required to pass client conflict checks
• Valid driver’s license and minimum auto insurance coverage may be required per company policy
• Onsite Managed Services role at a law firm
• No defined project end date (dependent on scope and internal review)

Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.