Executive Office Administrator; EOA

Job Description

At Boeing, we innovate and collaborate to make the world a better place. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

The Boeing Company is currently seeking a Executive Office Administrator to support our Software Engineering team located in Seattle, WA
. This position will focus on supporting the Engineering Test and Technology (ET&T) business organization.

The Executive Assistant provides high-level administrative and operational support to three Executive Directors (EDs). This role is responsible for complex travel coordination, expense reporting and reconciliation, executive calendar and meeting management, communications support, office/resource coordination, and event logistics. The position requires strong judgment, discretion, attention to detail, and the ability to work effectively under limited supervision.

• Coordinate and process domestic and international business travel arrangements for three Executive Directors using Concur
• Monitor traveler itineraries and logistics, proactively addressing schedule changes and disruptions
• Collect, compile, and present travel-related documentation for executive review and/or signature
• Maintain accurate travel records and provide status visibility to executives and stakeholders as needed

• Prepare and submit expense reports in Concur in a timely and accurate manner
• Reconcile corporate credit card charges; research and resolve discrepancies as needed
• Verify payments to corporate credit cards and support compliance with internal reimbursement requirements

• Manage and prioritize executive calendars in Microsoft Outlook to ensure efficient use of time
• Schedule and coordinate meetings across multiple stakeholders, priorities, and time zones
• Track and maintain conference room schedules to ensure availability and effective use of resources
• Coordinate meeting logistics (invites, agendas/materials as applicable, rooms/virtual links)

• Draft, edit, and maintain professional electronic and written communications (e.g., emails, memos, correspondence)
• Route and track incoming/outgoing communications to ensure timely dissemination and follow-up
• Communicate clearly and professionally with a wide range of internal and external audiences
• Track and maintain information related to department operations and business activities

• Coordinate with appropriate focal points to support acquisition and maintenance of office resources
• Order and maintain office supplies and related inventory
• Plan and execute logistics for executive-level internal and external events (e.g., leadership meetings, site visits, customer/partner engagements)

• Create and format materials and trackers using Microsoft Power Point and Microsoft Excel
• Maintain organized documentation and files using Microsoft tools and established processes

• Provide guidance and direction to less experienced employees, as applicable
• Operate with discretion and professionalism while working under limited supervision

• 5+ years of experience making travel arrangements for multiple higher level executives
• 5+ years of experience managing schedules and calendars via Outlook

• Previous experience providing administrative support for higher level/executive managers
• Experience processing invoices ensuring accuracy and timely submission
• Experience using Concur for travel arrangements and expenses
• Working experience with Microsoft Suites ( Power Point Excel and Outlook)
• Previous Executive Office Admin experience
• Ability to understand timing and urgency as well as delegation

10%

Boeing is a Drug Free Workplace (DFW) where post offer applicants and employees are subject to testing for…