Administrative Assistant

Overview

Lynker Corporation is a leading provider of innovative solutions in weather and climate science. With a commitment to excellence and a passion for innovation, Lynker leverages cutting‑edge technologies and scientific expertise to support the creation and delivery of improved operational weather forecasts.

As part of our ongoing growth and expansion, we are seeking a dynamic and experienced Administrative Assistant to join our growing team by supporting NOAA's CO‑OPS Field Operations Division Pacific Operations Branch.

General duties for administrative support include managing office operations and procedures, documenting Division and Branch activities, assisting with technical projects on a periodic or interim basis, and working closely with management and technical staff to ensure that administrative needs are met in a timely manner and in accordance with organization policies and procedures. The candidate should be able to multitask, prioritize work, and meet deadlines.

The person should also be able to review multiple office calendars and develop an administrative task calendar to meet deadlines and support other office personnel.

Specific tasks for which an Administrative Assistant may be responsible include:

• Answer and direct telephone calls and building visitors.
• General clerical duties (e.g., maintaining records; receiving, preparing and verifying documents; typing; filing; faxing; photocopying; mailing and shipping) in accordance with relevant agency policies and procedures.
• Use office automation software, to include word processing, forms handling, spreadsheet, and graphics support to prepare technical reports, presentations, and publications.
• Receive, perform quality control review, date‑stamp and track invoices / utility bills and prepare them for payment by an authorized federal employee.
• Maintain a proactive posture and develop a working relationship with Federal Project Leads to fulfill on‑site work requirements.
• Assist with preparation of simplified acquisitions and prepare orders for office supplies.
• Documentation preparation, including routing and monitoring official correspondence through agency document tracking systems.
• Travel preparation, including administrative support for travel authorization and reimbursement processes.
• Assist with the administration of time and attendance record‑keeping.
• Assist with the tracking and documentation of vehicle and vessel usage.
• Management of office administrative support and procedures; office meeting preparations.
• Documentation of Division and Branch activities; to include federal project lead calendar management.
• Periodic and interim technical project assistance;
• Assignment to unanticipated short term and emergency taskings;
• Work closely with both management and technical staff to ensure the achievement of tasking objectives; and to ensure that immediate tasking shortfalls are addressed and complies with corporate quality assurance procedures and policies.
• Provides seamless continuity for administrative support when overtasked or out of the office.

• Government experience a plus
• Experience working with the E2 travel system greatly desired
• Knowledge and experience in supporting hiring actions, including redacting resumes, scheduling interviews, and helping new staff with onboarding
• Responsible for the clerical duties, office management, maintaining daily functions of the office, and providing technical project assistance
• Organize and dictate meetings and manage various calendars
• Conduct travel arrangements, preparation, and reconciliation
• Perform duties using personal computers and various applications to perform word processing, create spreadsheets, and manipulate data
• Track and pay invoices

About Lynker

Lynker is a growing, employee owned, small business, specializing in professional, scientific and technical services. Our continually expanding team combines scientific expertise with mature, results‑driven processes and tools to achieve technically sound, cost effective solutions in hydrology/water sciences, geospatial analysis, information technology, resource management, conservation, and management and business process…