Senior Administrative Assistant, Catholic Schools Teacher Corps, Seattle University

Position

Senior Administrative Assistant – Seattle University

Location:

Catholic Schools Teacher Corps, Seattle University

Seattle University is seeking a Senior Administrative Assistant to support the Catholic Schools Teacher Corps. The Catholic Schools Teacher Corps is a program launched in 2024 that recruits and places new Catholic school teachers in local Archdiocesan schools, with participants pursuing a master's in education at Seattle University over two years.

• Administrative & Executive Support (30%):
  Supporting calendaring and providing basic administrative support to the director; office reception and coordination of office supplies; knowledge/ability to learn Microsoft Office Suite programs; other duties as assigned by the director.
• Stakeholder Communication & Marketing Support (25%):
  Serving as a point of contact for external and internal partners for the program; assisting with program marketing and communications.
• Record-Keeping & Document Management (20%):
  Assisting with the tracking and updating of key records, memoranda of understanding, and other documents; assisting with record-keeping related to program participation, partner schools, and alumni.
• Event Coordination & Logistics (15%):
  Periodic event coordination (reserving rooms, arranging catering, securing parking passes, etc.).
• Budget & Financial Administration (10%):
  Assisting with budget tracking and Pro Card reconciliation.

• HS Diploma or equivalent with three years of administrative office support experience or an equivalent combination of education and experience sufficient to perform the essential duties.
• Proficiency in Microsoft Office programs (Word, Excel, Windows, Outlook, Teams) and Internet browsing.
• Ability to communicate effectively in writing, by phone, and in person.
• Excellent customer service skills and ability to work with diverse populations.
• Ability to establish and maintain professional rapport with current, prospective, and former students, faculty, staff, and administration; maintain a calm, effective presence in a fast-paced environment; organize, prioritize, and manage multiple tasks.
• All positions require a criminal history background check.

• Bachelor's degree.
• Experience working in an academic environment.
• Experience with social media and marketing.
• Familiarity with Catholic educational institutions.

Please apply at

Hours per week: 18.75;
Employment status:
Part-Time;
Work model:
On-site;
Months per year: 12; FLSA Status:
Nonexempt;
Market Reference Range (MRR): 5;
Salary Range: $25,000 - $31,000. Seattle University reserves the right to determine compensation based on qualifications and other factors.