Office Administrator

We are a growing, dynamic law firm serving clients across business litigation, real estate transactions, escrow services, estate planning, and business law. We maintain a collaborative, professional environment and are committed to providing exceptional client service while fostering a supportive workplace for our team.

Job Type :
Full-time

We are seeking an experienced, highly organized Office Administrator to oversee the daily operations of our Tukwila office. This is a full-time, in‑office position that serves as the operational backbone of our firm. The ideal candidate will be a proactive, detail‑oriented professional who can manage multiple priorities, ensure smooth office operations, and support our attorneys and staff in delivering outstanding client service.

• Oversee day‑to‑day office operations, ensuring efficient workflow and professional office environment
• Manage office supplies, equipment, technology, and workspace modifications
• Implement and maintain office policies and procedures to enhance efficiency and compliance

• Manage accounts payable and accounts receivable, track expenses, and monitor office budget
• Process vendor payments and coordinate financial statements with outside accountants
• Assist with billing processes and ensure timely invoicing and collections
• Prepare monthly financial reports for firm leadership from internal CRM

• Assist with recruitment, onboarding, and orientation of new employees
• Maintain personnel records, coordinate payroll processing, and administer benefits
• Support attorneys and staff with technology needs and training

• Coordinate scheduling for client meetings, depositions, and court appearances
• Ensure professional client experience from initial contact through matter conclusion
• Support attorneys with administrative tasks to maximize billable time

• Maintain organized filing systems for legal documents and administrative records
• Manage incoming and outgoing correspondence and deliveries

• Minimum 2 years of administrative or office management experience, preferably in a law firm or professional services environment
• High school diploma or equivalent required
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with legal practice management software and billing systems preferred
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Demonstrated discretion and professionalism when handling confidential information
• Proven ability to maintain a professional, welcoming office atmosphere
• Notary Public commission (or ability to obtain within 60 days of hire) preferred
• Ability to Commute:
  Tukwila, WA 98188
• Full‑time position:
  Monday through Friday, 8:00 am – 5:00 pm
• In‑office position at our Tukwila location (not remote)
• Occasional flexibility required for special projects or firm events

Please submit your resume and cover letter describing your relevant experience and why you're interested in joining our team. We look forward to hearing from you!