Legislative Clerk - Council

Overview

The Metropolitan King County Council is recruiting for a new Legislative Clerk. Experienced candidates will have a passion for working in the public sector or legislative environment, providing clerical and administrative operations support to elected offices and policy staff as a member of a team. Excellent written and verbal communication skills, initiative, good judgment, a keen attention to detail and the ability to coordinate logistics are all mission critical skills necessary to succeed in this position.

• Prepare, distribute, and publish meeting packet materials for committee meetings, public hearings, or other proceedings.
• Serve as the clerk for Council committee hybrid meetings, to include on-site equipment operation, managing online participation, calling on individuals for public comment, providing support for committee chairs during committee meetings, and recording committee attendance, actions and votes.
• Serve as a point of contact for the public on general questions and information pertaining to Council committees.
• Work in a team environment with legislative clerks and policy analysts by providing support to the teammates whenever necessary.
• Coordinate calendar invitations for hybrid meetings via the online meeting application (Zoom) and ensure that all necessary participants have been invited.
• Prepare revised documents based on changes approved by committee members.
• Process meeting materials offered during the legislative process. Prepare minutes of the proceedings, record votes, and appropriately distribute and post documents via email and on the Council’s website.
• Maintain committee files, including creating and maintaining hard and electronic files through King County’s electronic record management system. Ensure all necessary documents are accurately filed and processed.
• Prepare, review and edit documents from rough drafts or verbal instructions in a variety of formats, such as memorandums, agenda packets, and supporting materials. Compose routine correspondence, ensure materials and reports for signature and/or official proceedings are accurate, complete, and technically correct any forms as necessary.
• Assist the Council's public records custodian and staff to ensure proper public records are properly retained and assists with proper redaction in accordance with state law.
• Provide and maintain up-to-date documentation on various laws, rules/regulations, policies/procedures as related to functions such as agenda preparation process, Open Public Meetings Act, Public Records Act, Roberts Rules of Order, and other internal policies and state laws as requested.
• Work with Council Communications staff to maintain up-to-date information on committee web pages.
• Employ working knowledge of office practices, procedures, equipment, filing systems, intake, letter, and report writing, photocopier/scanning, and postage machines.
• Identify and inform managers of current and potential issues and problems and maintain the confidentiality of sensitive and controversial communications.
• Perform other duties as assigned that support the overall objective of the position.

The most competitive candidates will possess the following experience, knowledge, and skills:

• Working knowledge of the rules, regulations, protocols, and procedures associated with public meetings, hearings, and the legislative process.
• Independently perform all the duties of the position as duties are often conducted from home or in other remote settings.
• Human relations skills to work productively and cooperatively with diverse teams, exercise patience when dealing with internal and external customers, and convey technical concepts.
• Procedural knowledge of Council rules and parliamentary procedures.
• Demonstrated proficiency with Microsoft Office Suite and Adobe Pro.
• Working knowledge of tools to support remote and hybrid committee meetings, and experience coordinating and managing Zoom meetings and webinars.
• Knowledge and experience with file management and records retention.
• Ability to use a high degree of tact, discretion, and diplomacy in dealing with sensitive situations and concerned or upset individuals.
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