Office Assistant - Part-Time - Seattle

Office Assistant 3 (OA3)

Community Corrections Division

Salary: [DOC WFSE Range 39: $20.86 to $27.12 per hour]

Location:

Western WA Workcrew Program Unit, 1550 4th Ave S, Seattle, WA 98134 (Permanent; Minimum 20 hours per week; 7:00 am to 5:00 pm, Monday–Friday; Additional hours as needed)

Our agency is looking to fill a part-time, permanent Office Assistant (OA3) vacancy within the Community Corrections Division. This permanent project position works for the Western Washington Workcrew Unit and performs advanced clerical support—recordkeeping, database entry and retrieval, and reception desk coverage—under the general supervision of the Western WA Workcrew Program Manager.

Select the 'Apply' button located at the top right corner of this posting. A complete application packet will include the following:

• Online application. You must complete the online application, including the 'Work Experience' section. Your resume will not substitute for this requirement.
• Cover letter regarding your interest in this position.
• Resume, detailed and chronological.
• Three professional‑level references. Current and recent supervisors are preferred, with a valid phone number and email for each. References are contacted after the interview process.

Applicants wishing to claim Veterans’ preference should attach a copy of your DD‑214 (member 4 copy), NGB‑22, or signed verification of service letter from the United States Department of Veterans Affairs.

Do not include personally identifiable information or personal photos within your application packet.

Incomplete application packages or ‘see resume’ in lieu of the requested information may disqualify you from the process.

• Manage reports and database entry and retrieval from various systems, such as Access, OMNI (Offender Management Network Information), and SharePoint.
• Maintain office supplies, vehicles, and equipment.
• Process incoming/outgoing mail and correspondence.
• Cover the front desk reception area on a rotational basis.
• Manage a multi‑line phone system.
• Manage physical and electronic records.
• Other duties as assigned.

Required Qualifications:

• High school diploma or GED equivalent.
• Six months of clerical and/or customer experience.
• Basic proficiency and knowledge with Microsoft Office (Outlook, Word, Excel).

Desired

Skills and Abilities:

• Maintain regular and reliable attendance.
• Respect and maintain confidentiality.
• Ability to assist individuals with various criminal backgrounds.
• Ability to navigate internal databases.
• Ability to proofread written material and identify and correct errors in sentence structure, grammar, and punctuation.
• Ability to communicate effectively and clearly to staff, supervised individuals, public, and stakeholders.

Vision:
Working together for safer communities.

Mission:
Improving public safety by positively changing lives.

Our Commitment:
To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

The WA State Department of Corrections (DOC) is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability.

• This recruitment may be used to fill more than one position. If this position is represented by the Washington Federation of State Employees (WFSE), this recruitment may be used to fill additional positions up to sixty days after all listed positions have been filled.
• References: A minimum of three professional references with a valid email and phone number for each is required.
• Salary is based on skills and experience. The salary range listed includes steps A–M. Within a permanent salary range, step M is a longevity step, typically gained after six years on step L.
• Work with or near incarcerated or supervised individuals: this position may work directly with or near incarcerated or supervised…