Information Technology Project Coordinator

Our client is looking for an IT Project Coordinator to provide coordination and administrative project management support for high business value IT initiatives. This role partners closely with the Project/Program Manager, vendors, and internal stakeholders to support timely delivery and successful launch of key IT projects.

In this role, you will provide day-to-day project coordination and administrative project management support across IT initiatives. You’ll help manage schedules and meeting logistics, maintain project documentation and status reporting, support procurement and asset/financial tracking activities, and assist with implementation and Go-Live coordination—while operating within strict security and privacy requirements.

Seattle, WA;
Hybrid Schedule with 3+ days onsite weekly.

12+ month long-term contract (renewed in 6-month increments)

US citizens and those authorized to work in the US are encouraged to apply.

Work sponsorship is not available at this time.

$45.00 – $50.00 per hour depending on experience.

Three insurance levels, 401K + match, sick leave, and working with a great company!

• Provide day-to-day project coordination support for assigned IT projects and related departmental initiatives
• Support project methods and industry best practices
• Schedule meetings and coordinate logistics (agendas, invites, notes, action items, follow-ups)
• Attend meetings as designated by the Project/Program Manager; document decisions and next steps
• Coordinate communications to gather project requirements and inputs
• Assist with reviewing requirements for completeness and accuracy
• Help project team members navigate project documentation, artifacts, and communications

• Deliver weekly status reports to the Program Manager and project teams, including:
• Summary of work performed
• Current running total of costs/expenses to date
• Schedule status against plan
• Status of deliverables
• Issues, risks, concerns, and blockers
• Provide monthly status updates to the Project/Program Manager
• Track, manage, and maintain project documentation/artifacts, including:
• Change orders (internal and external)
• Issues/action items logs
• Drawings (internal and external)
• Requirements documents (internal and external)
• Ensure documentation is organized, current, and properly stored in internal repositories (e.g., SharePoint)
• Support procurement processes by tracking quotes, requisitions, purchase orders, deliveries, receiving, and punch lists
• Research purchase order questions to support payment facilitation
• Ensure required documentation is collected to support asset management and finance asset tracking
• Coordinate with installation vendors/companies to confirm delivery needs and schedules
• Communicate schedule changes to the team as directed by the Project/Program Manager
• Track installed equipment and document results
• Track and elevate damaged items, backorders, delivery exceptions, and installation issues

• Assist with planning Go-Live activities and schedules (resource coverage and task plans)
• Support implementation logistics (including meal planning as applicable)
• Attend assigned Go-Live shifts to capture issues, outcomes, and documentation

• Review project documentation for proper archiving
• Assist with tracking stability period and post-Go-Live remediation items
• Support lessons learned meetings and documentation

• Demonstrated experience providing project coordination support for IT and/or technology projects in a complex environment
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders
• Excellent written and verbal communication skills; ability to create clear, concise status reporting
• High technical proficiency with:
• Excel, SharePoint, PowerPoint, Microsoft Project, Visio
• Office 365/Outlook
• Web Ex

• Experience supporting healthcare, hospital, or highly regulated environments
• Experience supporting procurement tracking, vendor coordination, and asset/finance…