Executive Assistant

Position: EXECUTIVE ASSISTANT
** Job Description
**** Position

Purpose:

** As a University of Washington (UW) employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. The UW is committed to attracting and retaining a diverse staff – your experiences, perspectives, and unique identities will be honored at the University of Washington.

Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UW Information Technology (UWIT) is the central IT organization for the University of Washington, providing critical technology support to all three campuses and UW medical centers. This includes information technology and services in customer experience, data & applications, infrastructure, information security, people & culture, research computing, and strategy & business operations. UWIT collaborates with university partners to advance teaching, learning, innovation, and discovery at the UW.This

position in UWIT directly supports one or two UWIT's Associate Vice Presidents and its directors. The position also develops, manages, and maintains several short- and long-term projects for the units within this division. This position further collaborates and partners with other executive assistants across UWIT on large-scale enterprise projects. In addition, this position serves as a resource to unit staff for department and University-wide business practices and  addition to supporting the assigned division, this position will also help organize UWIT's meetings and events as needed.

This person is independently responsible for structuring and completing projects and assignments, necessary procurement of resources following established guidelines, and coordinating divisional responses and adherence to divisional deadlines.
** Position Complexities:
** This position interacts with UW Information Technology staff at all levels, and senior management within several UW departments. This position is responsible for cultivating and maintaining working relationships with team members, subject matter experts across the University, and external officials to ensure that communications are accurate, timely, and effective, and that project, team, and unit goals and objectives are met.

The successful candidate must be proactive, self-directed, and able to exercise critical thinking and judgment skills throughout the course of the daily work. High levels of confidentiality, diplomacy, and discretion are essential. This position must prioritize tasks from multiple units and must have proven ability to work with divergent management styles. The number of reporting relationships and/or responsibilities may change as needs and demands of the position matures.

This position is responsible for independently developing, coordinating, managing, and ensuring the completion of projects, or major components thereof, including timelines and milestones, budget development and reconciliation, logistical and procurement support, coordination of efforts, and documentation development. In addition, this position may direct the work of event volunteers and divisional staff for individual events and projects, and oversee the work of suppliers, to ensure that assignments are satisfactorily completed.
** Position Dimensions and Impact to the University:
** This position provides essential support to one or two Associate Vice Presidents (AVPs) to assist them to meet their responsibilities as a UWIT leader providing strategic leadership towards enhancing information technology for the university.##

Position Responsibilities:

Administrative and General Support - 60%
* Lead or work on projects that benefit the administration team of assigned UWIT divisions, or the entire UWIT organization.
* Exercise independent judgment, initiating communications and responses on behalf of the senior executive, representing their interests and goals. Prepare and distribute communications to division and unit employees and to outside vendors.…