Administrative Specialist

Administrative Specialist page is loaded## Administrative Specialist remote type:
Occasional Teleworklocations:
UW Medical Center - Montlaketime type:
Full time posted on:
Posted Todayjob requisition :
REQ
- ** Job Description
**** UW Medical Center-Montlake
** has an outstanding opportunity for an
** Executive Assistant.
**** WORK SCHEDULE
*** 40 hours per week
* Day Shift
** POSITION HIGHLIGHTS
*** Provide high-level support to multiple executives and play a key role in driving organizational efficiency and strategic initiatives.
* Oversee employee recognition and engagement activities, including awards and events that celebrate and connect our team.
** PRIMARY JOB RESPONSIBILITIES
*** Provide high-level administrative support to multiple executives, including calendar management, meeting coordination, and onboarding of new staff.
* Oversee UWMC Recognition Program and coordinate UWMC Cares Awards to promote employee engagement and recognition.
* Manage intranet content and internal communications to ensure timely and accurate information sharing across departments.
* Plan and coordinate meetings, forums, and special events, including logistics, agendas, and follow-up actions.
* Serve as UW Pro Card holder and process invoices, purchase orders, and payments in compliance with UW and state regulations.
* Respond to staff inquiries and provide guidance on policies, procedures, and operational resources.
* Collaborate with committees and external agencies to support compliance, reporting, and organizational initiatives.
** REQUIREMENTS
* ** Bachelor’s Degree and 5 years of experience providing executive-level administrative support in a large, complex organization.
* Proven ability to handle confidential personnel and financial information with discretion.
* Strong organizational, communication, and interpersonal skills, with the ability to manage multiple priorities and maintain professionalism under pressure.
* Experience supporting C-suite or senior executives in an academic medical center or public-sector environment.
* Familiarity with University of Washington systems such as Workday and the intranet.
* Demonstrated success managing complex projects or programs involving multiple stakeholders. Commitment to continuous process improvement, service excellence, and collaboration across departments.
* The position requires the ability to perform tasks such as sitting, standing, keyboarding, and occasional reaching, stretching, bending, and moving about. The role may involve lifting or carrying items up to 20 pounds.
* Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
** ABOUT UW MEDICAL CENTER-MONTLAKE
** UW Medical Center is an acute care academic medical center located in Seattle with two campuses:
Montlake and Northwest. As the No. 1 hospital in Seattle and Washington State since 2012 (U.S. News & World Report) and nationally ranked in seven specialties, UW Medical Center prides itself on compassionate patient care as well as its pioneering medical advances.

The UW Medical Center-Montlake campus is located on the edge of the beautiful UW campus which includes many amenities available to our staff as well as very convenient public transit options including the Sound Transit’s light rail station across the street.
** ABOUT UW MEDICINE – WHERE YOUR IMPACT GOES FURTHER
** UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.

All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations…