Executive Assistant, Ads, ACI Ads- AI Infra Structure; Advertising

Executive Assistant, The Amazon Ads, ACI Amazon Ads- AI Infra Structure

Job : 3174515 |
Employer:  Services LLC

The Amazon Ads Agent Infrastructure is seeking a passionate and driven Executive Assistant to support two Directors in our organization. This role requires planning, time management, and organizational skills. It demands a strong sense of responsibility, decisiveness under pressure, and a customer service-oriented approach. This position requires high levels of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives.

You will have exceptional written and verbal communication skills, be tech‑savvy, resourceful, and a creative problem solver. You will act as the unifier of the team through socials, events, and programs, and partner with onsite operational teams to support Amazon Ads locations and play a major role in the team's overall site strategy. The position requires the capacity to work successfully in a team environment and build effective relationships.

This role requires five (5) days a week in office.

• Manage complex calendar requests, meeting invites, and conference room logistics in an ultra fast‑paced environment
• Develop expertise on Amazon mechanisms, team organization, and proactively drive planning
• Plan international and domestic travel
• Process expense reports
• Partner closely with leadership and key business partners to provide holistic support, proactive planning, and rhythm of business support
• Manage event logistics (in‑person and virtually), including catering, preparing agendas and materials to ensure productive meetings (e.g., team meetings, offsites, town halls)
• Coordinate space planning for the team, coordination and execution of office moves
• Boost morale, recognize efforts, have fun at work, and encourage others to do the same
• Attend key meetings, track and help drive completion of key deliverables, and follow up on items
• Drive team mechanisms (e.g., staff meeting agendas, weekly business reviews, team‑building events, and team recognition)
• Collaborate closely with other EAs on scheduling, events, and ad‑hoc projects

A day in the life of an executive assistant on the ACI team begins with a morning check of emails and calendar updates, accommodating different time zones across our global organization. The EA meets with their executive, discussing priorities and urgent matters, and dives into important team initiatives ranging from event planning, offsite coordination, or supporting key business reviews. They collaborate closely with other EAs across the Amazon Ads organization on scheduling, events, and ad‑hoc projects, building strong partnerships that enable seamless support for leadership.

The Ads AI Core Infrastructure (ACI) team builds foundational AI systems that accelerate development of advertising‑aware agents and Ads foundational models like Ads Nova, enabling rapid creation, testing, and deployment of agentic experiences for 1P and 3P partners. The Amazon Ads organization is committed to creating a team culture that we are proud of – one that builds fulfilling careers, is inclusive, gives back to the community, and is fun to be a part of.

• 2+ years of senior level leadership support, or 1+ years of Amazon experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications
• Experience with executive level calendar management

• Experience in a fast‑paced, high‑tech company
• Experience managing multiple calendars

Amazon is an equal‑opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit (Use the "Apply for this Job" box below). for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

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