Executive Assistant , Data Center Planning & Delivery

Overview

Description

Amazon Web Services (AWS) is seeking an experienced Executive Assistant to support two executives in the Data Center Planning and Delivery organization. The successful candidate will work closely with these executives, their teams, and other administrative professionals across the globe.

This exciting role requires superior attention to detail, ability to meet tight deadlines, great organizational skills, and ability to juggle multiple critical requests simultaneously. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with leaders both at and outside Amazon is important, as is the ability to be flexible and change direction seamlessly. The successful candidate will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and want to take on varied and exciting new projects and learn new skills.

You’ll need to take effective action without knowing the total picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups.

• Manage complex calendars and scheduling requirements across global time zones, while maintaining diplomacy and discretion.

• Proactively coordinate and engage with leadership in planning and organizing events, activities, and calendars.

• Organize, prioritize, and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner.

• Organize, execute, and assist with team activities such as staff meeting agendas, on-sites/off-sites, team social events, supply ordering, and cyclical events such as annual planning sessions and performance reviews.

• Arrange travel for executives, both domestic and international; create detailed travel itineraries, including smooth transitions between time zones; coordinate with in-house travel agents and manage international travel processes, including visas.

• Manage and submit expense reports in a timely fashion.

• Own large event planning, including managing group logistics, space planning, and coordinating venues, catering, etc.

• Act as a liaison for your executive’s direct reports and be the single threaded owner of team events and meetings.

• Understand business priorities and identify process improvements to create efficiency and scale for the business.

• Have fun at work and help others to do the same.

Diverse Experiences

Amazon values diverse experiences. Even if you do not meet all of the preferred qualifications and skills listed in the job description, we encourage candidates to apply. If your career is just starting, hasn’t followed a traditional path, or includes alternative experiences, don’t let it stop you from applying.

Amazon Web Services (AWS) is the world’s most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating - that’s why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses.

We value work-life harmony. Achieving success at work should never come at the expense of sacrifices at home, which is why we strive for flexibility as part of our working culture. When we feel supported in the workplace and at home, there’s nothing we can’t achieve in the cloud.

Here at AWS, it’s in our nature to learn and be curious. Our employee-led affinity groups foster a culture of inclusion that empower us to be proud of our differences.

We’re continuously raising our performance bar as we strive to become Earth’s Best Employer. That’s why you’ll find endless knowledge-sharing, mentorship and other career-advancing resources here to help you develop into a better-rounded professional.

Basic Qualifications

• 7+ years of executive assistant experience

• Experience with executive level calendar management

• Experience with domestic or international travel coordination

• Experience working with large global teams

• Knowledge of Microsoft Office products and applications

Preferred Qualifications

• Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed

• Experience leading process improvements

• Bachelor's degree

• Experience in a fast-paced, high-tech company

• Experience designing processes to maximize efficiency

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit…