Litigation Legal Assistant

Overview

Davis Wright Tremaine LLP is looking for a Litigation Legal Assistant to join our Seattle office. This position offers a hybrid work arrangement with two days remote and three days in-office. The role provides Litigation legal secretarial/administrative support to Partners and Associates, with a focus on client billing, new matter intake, revising contracts, file maintenance, client contact, coordinating schedules, travel arrangements, and general administrative assistance.

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.

• Litigation specific support
• • Draft, proof, edit, and prepare correspondence, legal documents, and court filings within strict deadlines
  • Coordinate with docketing support teams and confirm accuracy of docketing deadlines
  • Schedule and arrange resources for depositions, mediations, arbitrations, and trial preparation
  • Effectively coordinate court filings with the West Coast Managing Clerk team
• Enter attorney time, process and review monthly bills. High focus on client billing including primary liaison for attorney with the Accounting Department as it relates to client bills
• Schedule appointments and maintain calendars; anticipate conflicts and proactively manage schedule changes. Make travel arrangements and set up conference calls
• Maintain correspondence and other legal documents, both paper form and in electronic format (through Net Docs document management system)
• Take initiative, with attorneys’ permission, to review and save e-mail, delegate to other parties or escalate to attorney for action as appropriate
• Respond to attorney/clients needs with a sense of urgency, ensuring resolution with appropriate follow-up, (e.g., via telephone, e-mail and in person)
• Work with attorneys to prioritize, organize and relieve them of administrative tasks
• Schedule messenger, overnight delivery or courier services as needed; provide assistance to other attorneys and staff on other projects as needed
• Maintain regular and consistent attendance and punctuality. Adhere to schedule by being timely on breaks, lunches and meetings

• 5+ years’ experience as a legal secretary or executive assistant required; familiarity with law firm billing processes is a plus
• A high school diploma or GED certification, required
• Proficient in Microsoft Office Suite, with strong word processing and computer skills. Experience with MS365 a plus. Proofreading, Net Docs and PowerPoint skills desired.
• Ability to demonstrate flexibility with competing priorities in a fast-paced environment
• Demonstrate expertise in department-specific topics, procedures and software, e.g., Aderant Billing, new matter intake and conflicts procedures
• Demonstrate ability to type 75 wpm with high accuracy
• Exceptional organizational skills; ability to multi-task, prioritize, work under pressure and meet conflicting deadlines
• Strong communication skills with finesse, tact, diplomacy and discretion with firm contacts and clients
• Willing to work in a team-oriented, service environment; willingness to share firm and technical knowledge with others
• High attention to detail and initiative to learn new skills
• Professional demeanor and appearance; adhere to dress code

• Competitive compensation and benefits
• Choice of health and vision insurance plans
• 2 paid volunteer days for qualifying community service work
• Dental plan
• Fertility and adoption benefit
• Paid sabbatical after 13 years of service
• Tuition reimbursement
• Commuter benefits
• Retirement contribution

The annualized salary range for this position in Washington is $73,000 to $98,000 ($37.44 to $50.26 hourly). Actual pay will be adjusted based on the candidate’s education, training, experience and other job-related factors permitted by law. Full-time employees may be eligible for a bonus and comprehensive benefits, including health insurance, dental, vision, disability, flexible spending accounts, retirement benefits, paid time off, holidays, and more.

Davis Wright Tremaine LLP fosters a culture where all talented individuals—including those traditionally underrepresented in the legal profession—can have paths to success. Our commitment to diversity, equity, and inclusion sits on four pillars:
Community, Growth, Education, and Engagement. Learn more about the firm’s commitment to DEI here:

Davis Wright Tremaine provides reasonable accommodations for applicants and employees who need them. If you need an accommodation during the application or recruiting process, please email your request.