Executive Assistant

Co‑founded in 2023 by Joe Laws and Grant Verstandig , Trase Systems is AI, Uncomplicated. Trase empowers enterprise leaders to harness the full potential of AI without the associated complexity and risks. We are an end‑to‑end solution for deploying, managing, and optimizing AI in the enterprise. Our platform specializes in bridging the “last mile” of AI adoption, unlocking AI's full potential while driving efficiency and significant cost savings.

Trase is at the front‑of‑the‑line of AI Agent innovation, topping the Hugging Face GAIA Leader board for Generalized AI Assistants, ahead of industry giants such as Google, Meta, Microsoft, and OpenAI. We are leveraging our cutting‑edge technologies to develop mission‑critical agentic applications in complex industries such as Healthcare, Oil & Gas, and National Security.

Trase is hiring a highly experienced Executive Assistant to support both the President and CTO. This is a core, high‑impact role requiring strong judgment, maturity, and the ability to operate as a true extension of leadership.

You’ll manage complex scheduling, international travel, and shifting priorities while proactively planning ahead—ensuring executives are focused on what matters most. This role requires someone local to Seattle who can work in the same time zone and be present in‑office as the company grows.

• Provide dedicated support to the President and CTO
• Act as a true gatekeeper—prioritizing time, managing interruptions, and confidently saying “no” when needed
• Proactively manage and plan upcoming priorities, including shaping agendas weeks to months in advance
• Track fast‑moving commitments (e.g., external engagements) and ensure executives are prepared and present

• Own complex calendars with constant changes (“calendar churn”)
• Coordinate meetings across multiple time zones (U.S. and global)
• Navigate last‑minute changes with speed and sound judgment
• Ensure executives have space for focus time, breaks, and realistic schedules

• Manage all domestic and international travel booking end‑to‑end
• Make smart, experience‑based decisions (e.g., balancing cost vs. practicality—not defaulting to impractical early flights)
• Align travel with business priorities and executive well‑being

• Own expense management, including submission and approvals
• Ensure accuracy, timeliness, and alignment with company policies
• Take full ownership of this process to reduce executive overhead

• Liaise with internal teams and external stakeholders (customers, partners, investors)
• Track down and coordinate executives when needed across competing priorities
  
  Represent leadership with professionalism and clarity

• Take on office administration responsibilities as the Seattle office launches
• Support office setup, vendor coordination, and ongoing operations
• Help establish processes and structure for a growing team

• Support planning of company events (e.g., offsites, team gatherings, board meetings)
• Initially a lighter lift, growing over time; partner with the broader team to execute
• Help manage budgets and logistics for these events

• Build and improve administrative processes as the company grows
• Partner with Operations on scaling systems and workflows
• Potential to support light business operations work over time (not a primary responsibility initially)

• 10+ years of experience supporting senior executives in fast‑paced environments
• Exceptional judgment and maturity—you know how to prioritize, push back, and make decisions independently
• Highly organized and adaptable, with the ability to manage constant change
• Strong communicator, comfortable working across all levels internally and externally
• Experienced in managing complex travel, scheduling, and executive logistics
• High level of discretion and trustworthiness with sensitive information
• Based in the Seattle area and able to work in Pacific Time

Base salary of $120,000-$150,000 plus bonus. This represents the typical…