Executive Assistant

Travel Requirement: International travel required to India up to 8+ times per year

AI Foundry is an AI building and consulting business working with some of the largest companies in the world. AI Foundry is partnered with a major global company operating across finance, consumer, and retail verticals, leading their AI efforts from the ground up.

The team is seeking builders who want to be part of something massive: designing and building multi-agent AI systems that will reshape how hundreds of millions of people interact with financial services, retail, insurance, and consumer products.

AI Foundry is looking for an Executive Assistant to support senior leadership in a high-trust, fast-moving environment. This role requires excellent judgment, discretion, organization, and the ability to keep executives focused while coordinating across candidates, partners, investors, clients, and internal teams.

If you are the person who brings order, follow-through, and calm execution to a demanding leadership environment, we want to hear from you.

• Manage complex calendars, scheduling, travel, and logistics for senior leaders across multiple time zones.
• Prepare leaders for meetings with agendas, briefs, follow-ups, and clear context.
• Coordinate communications with candidates, clients, partners, vendors, and internal stakeholders.
• Track action items, deadlines, open loops, and commitments so important work does not get dropped.
• Help plan leadership meetings, recruiting conversations, travel, office visits, and team events.
• Handle confidential information with excellent judgment and discretion.
• Use AI tools to improve drafting, organization, research, scheduling, and follow-up workflows.
• Create and maintain clean operating systems for notes, documents, contacts, and recurring processes.
• Anticipate needs and solve small problems before they become distractions.

• You have experience supporting executives, founders, senior operators, or high-demand teams.
• You are highly organized and can manage details without losing sight of the bigger picture.
• You communicate clearly, professionally, and quickly in writing and conversation.
• You have excellent discretion and can be trusted with sensitive information.
• You are calm under pressure and comfortable with shifting priorities.
• You are proactive; you notice what needs to happen and move it forward.
• You are comfortable coordinating across time zones and with external stakeholders.
• You use technology and AI tools to work faster and more accurately.
• You are warm, reliable, and easy to work with while still holding a high bar.
• You like making busy systems feel smoother for the people around you.

We are looking for people who use AI to raise the speed, quality, and ambition of the work while staying grounded in customers, teammates, and measurable outcomes.

• We are hands‑on with AI and technical tools, and we make ideas tangible through prototypes, clear artifacts, and working systems.
• We move quickly, share work early, and keep refining until the product experience feels useful, polished, and memorable.
• We focus on the hardest problems and the outcomes that matter, with the judgment to change course when the evidence points somewhere better.
• We communicate clearly enough that teammates, leaders, and AI‑assisted workflows can act on our thinking across time zones.
• We collaborate with openness and respect, build on other people's ideas, and treat shared ownership as part of doing excellent work.
• We speak up directly and constructively when something looks wrong, then commit fully once a decision is made.

• Medical and Dental benefits
• Opportunity to shape AI strategy for 500M+ users