Executive Assistant, Tax Reporting

Overview

Amazon is seeking an intuitive, trustworthy, and customer‑obsessed Executive Assistant to join its Tax Reporting team. As an Executive Assistant supporting multiple Finance Directors, you will be a fast learner who exercises sound judgment in a fast‑paced, goal‑oriented environment. You will demonstrate excellent prioritization and multitasking abilities to complete complex tasks with minimal supervision.

• Calendar and Meeting Management
  • Manage complex calendar scheduling for leaders across multiple locations and geographies
  • Coordinate quarterly Provision Team process management and schedule 10‑20 day or week‑specific meetings months in advance with global tax and finance teams and upper management
  • Schedule and coordinate monthly Team meetings
  • Provide limited calendar support for team members, particularly for senior‑leader meetings
• Agenda and Meeting Coordination
  • Manage agenda processes to ensure meetings are at capacity from a topical perspective
  • Prepare and send Director agendas with all relevant details
  • Coordinate meeting‑day logistics and slide aggregation
  • Procure agendas, book rooms, manage meals, and engage speakers for team events
• Team Activities and Events
  • Organize and execute morale events and cross‑functional team Summits
  • Coordinate staff meeting agendas, off‑sites, and social events
  • Manage operational support for event execution
• Travel, Expenses, and Administrative Support
  • Coordinate domestic and international travel arrangements
  • Process and submit expense reports with accuracy and timeliness
  • Track and drive completion of key deliverables with proactive follow‑up on action items
  • Act as liaison for direct reports and cross‑functional partners
  • Manage team space planning, office moves, and reconfigurations
  • Prepare, edit, and ensure readiness of documents and presentations
• Learn and Be Curious with Top Technology
  • Develop AI aptitude using the industry’s top AI models and platforms
  • Leverage AI learnings to reduce redundant/manual tasks and focus on strategic activities
  • Master various in‑house technology tools to efficiently manage core admin activities

Your day is a dynamic blend of strategic coordination and proactive problem‑solving. You manage intricate calendars involving senior executives, orchestrate cross‑functional communication, and ensure our leadership team operates with maximum efficiency. From coordinating quarterly tax processes months in advance to preparing comprehensive Q  metrics, you are the behind‑the‑scenes catalyst that keeps our organization running smoothly. You anticipate needs before they arise, solve problems independently, and create systems that improve team effectiveness.

The Global Income Tax Reporting team is a critical function within Amazon’s Finance organization, responsible for ensuring accurate tax provision reporting and compliance across Amazon’s global operations. We are a collaborative, detail‑oriented team that values innovation, precision, and continuous improvement. Our work directly impacts Amazon’s financial reporting and tax strategy, requiring partnership with multiple stakeholders across the company, including senior finance leadership and external partners.

Basic Qualifications:

• 3+ years of senior‑level leadership support, or 1+ years of Amazon experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications
• Experience with executive‑level calendar management

Preferred Qualifications:

• Experience in a fast‑paced, high‑tech company
• Experience managing multiple calendars
• Bachelor’s degree
• Experience designing processes to maximize efficiency
• Strong analytical skills, attention to detail, and effective communication abilities
• Complex problem‑solving experience and ability to work under tight schedules
• Strong written and verbal communication and presentation skills
• Experience managing training programs or teams across multiple sites or regions

The base salary range for this position is listed below. Your Amazon package will include sign‑on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and options for supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave.

Learn more about our benefits at (Use the "Apply for this Job" box below)..

USA, WA, Seattle - 80,200. USD annually

Amazon is an equal‑opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.