Executive Administrative Assistant

Key Responsibilities

• Manage complex calendars, scheduling, and meeting coordination for senior leadership
• Coordinate travel arrangements, conference calls, and department meetings
• Prepare reports, presentations, spreadsheets, and other business documents
• Maintain confidential records, correspondence, and departmental documentation
• Support internal communication across multiple teams and departments
• Process expense reports, assist with payroll/timekeeping coordination, and monitor administrative processes
• Assist with special projects, department initiatives, and operational support as needed
• Help maintain organization of department files, timelines, and reporting deadlines

• Previous executive assistant, administrative assistant, or office support experience preferred
• Strong proficiency in Microsoft Office and Google Workspace applications
• Advanced Excel/spreadsheet skills including formulas, reporting, and data organization preferred
• Excellent communication and interpersonal skills
• Strong attention to detail with the ability to multitask and prioritize effectively
• Self-motivated, adaptable, and able to thrive in a deadline-driven environment