Administrative Coordinator -Washington Area

We are seeking a self‑motivated and highly organized Administrative Coordinator to provide top‑notch administrative support for our investigators and foster a warm, welcoming laboratory environment.

• Provide administrative support for the HHMI Investigator
• Manage the calendar and coordinate complex scheduling, including internal and external meetings, conferences, professional engagements, and travel for the Investigator
• Coordinate domestic and international travel arrangements and prepare detailed travel itineraries
• Organize weekly laboratory meetings, special seminars, and laboratory outings
• Assist with correspondence management, presentation development, and review and proofread documents from draft form
• Work with researchers on visa and academic appointment issues
• Order office supplies and reconcile monthly purchasing card expenses
• Assist lab staff with onboarding requirements and HMS appointments
• Coordinate letters of recommendation
• Process and track reimbursements from multiple sources for Investigator, laboratory members and visiting scientists through multiple systems
• Keep laboratory website updated
• Serve as liaison between investigator and various administrative offices
• Handle phone calls, screen and greet visitors

• B.A./B.S. or equivalent years of education and experience
• Minimum of 5 years of high‑level executive support
• Prior experience with sophisticated, detailed travel support a strong plus
• Ability to assess rolling tasks in a fast‑paced lab and prioritize accordingly
• Excellent written, verbal, and interpersonal communication skills and the ability to use good judgment in working independently, showing initiative, and responding to inquiries
• Ability to work both independently and as part of a team, manage time, and show initiative
• Customer service approach and dedication to HHMI's mission and the lab's goals
• Strong digital literacy, including demonstrated proficiency with Mac or PC as well as Microsoft Office applications

Remaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace. The position requires mobility, including the ability to move materials weighing up to several pounds (such as a laptop computer or tablet).

Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis.

This job description sets forth the job’s principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement. Unless they begin with the word “may,” the essential duties and responsibilities described above are “essential functions” of the job, as defined by the Americans with Disabilities Act.

Administrative Coordinator, Washington – $69,230.00 (minimum) – $86,600.00 (midpoint) – $ (maximum)

Our employees are compensated from a total rewards perspective in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our Benefits at HHMI site to learn more.

We use E‑Verify to confirm the identity and employment eligibility of all new hires.