Administrative Specialist III - Juvenile Division

Administrative Specialist III – Juvenile Division

The King County Department of Adult and Juvenile Detention’s (DAJD) Juvenile Division is seeking a highly proficient professional to join our team as an Administrative Specialist III. The role reports to the Juvenile Division Deputy Director and supports the Division’s Training and Employee Engagement and Appreciation functions, contributing to trauma‑informed care for youth in a juvenile detention facility.

• Assist in planning and executing New Employee Orientation (NEO), including preparing materials, tracking mandatory trainings, and scheduling conference rooms.
• Provide administrative support to the training team: track training attendance and compliance, manage access to online trainings, and enter/retrieve training data.
• Identify, research, and resolve Training Unit issues, recommend solutions, and problem‑solve when necessary.
• Coordinate and facilitate employee engagement programs and appreciation events.
• Draft and publish communications for division‑wide dissemination, informing team members of training opportunities and engagement events.
• Prioritize work assignments independently to ensure timely, accurate, and efficient completion.
• Maintain, create, update, and retrieve information using Microsoft Word, Outlook, SharePoint, Excel, and other department data systems.
• Maintain security and confidentiality of highly sensitive communications and information in all forms.
• Process payroll documents and enter necessary data into the Roster Management System.
• Provide exceptional customer service when engaging with internal and external stakeholders.
• Perform additional related duties and responsibilities as assigned within the scope of the Administrative Specialist position.
• Backfill support to peer administrative team members for critical functions such as payroll, supply orders, mail routing, invoicing, and other duties as assigned.

• Four (4) years of full‑time clerical experience, including at least one (1) year of high‑volume, complex administrative functions.
• Intermediate proficiency in Microsoft Word, Outlook, Excel, SharePoint, Teams, and PowerPoint.
• Exceptional organizational skills: attention to detail, prioritization, juggling multiple tasks, analytical and time‑management skills.
• Desire to work in a collaborative team environment and ability to problem‑solve independently.
• Strong customer service skills, including effective oral and written communication.
• Preferred:
  More than five (5) years of experience in high‑volume, complex administrative functions and support of employee engagement, including drafting communication materials.
• Experience supporting a professional setting that serves youth and families.
• Understanding of the principles of trauma‑informed care and ability to integrate these principles into job duties when applicable.

Candidates may be required to complete skills testing.

40‑hour work week; overtime eligible. Standard hours:
Monday through Friday, 8:00 a.m. – 5:00 p.m.

Patricia Clark Children and Family Justice Center, 1211

E. Alder Street, Seattle, WA.

King County is an Equal Employment Opportunity (EEO)

Employer:

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.