Paralegal-Governance

NOTE TO APPLICANTS:
Individual(s) must be legally authorized to work in the United States without the need for immigration support or sponsorship from Milliman now or in the future

POSITION SUMMARY:

The Legal Department within Milliman, Global Corporate Services (GCS) is seeking a highly organized, detail-oriented Governance Paralegal to join our Legal Governance team. This role will provide comprehensive support to the Board of Directors, Board Committees, and corporate governance requirements across our global subsidiary portfolio. The ideal candidate will have experience in corporate governance, entity management, and board/committee administration within a global organization.

The team is building out its entity management system, and the new team member will contribute to developing this tool. This is an opportunity to work on high-impact governance matters in a dynamic, global organization.

PRIMARY

DUTIES & RESPONSIBILITIES:

Board of Directors and Committees:

* Prepare and distribute board and committee agendas, materials, and minutes, including drafting documents; coordinating with presenters and authors; creating surveys; and routing documents for signature.

* Coordinate meeting logistics, including scheduling, technology set-up, and follow-up actions.

* Maintain board and committee calendars and annual work plans.

* Support election, onboarding, and training processes for new board members.

* Create and maintain electronic files and data to keep databases and spreadsheets accurate: including verifying, entering, updating, and compiling data.

* Conduct research and respond to information requests.

* Maintain SharePoint sites, libraries, and forms, including internal mailing lists and security permissions.

* Ensure board and committee operations comply with governance best practices and regulatory requirements.

Operational Support:

* Manage the Governance team inbox by responding to requests, coordinating timely follow-up, and organizing emails for recordkeeping.

* Respond to regulatory inquiries, audits, third-party/vendor, and internal information requests (e.g., KYCs, UBOs, RFPs).

* Coordinate physical and digital signatures with company officers and directors.

* Coordinate mailing of sensitive documents.

* Scan, upload, file, and organize documents; maintain the entity management database.

* Support calendaring requests

* Support the build-out of the entity management system, including data entry, configuration, and routine record reviews and audits.

* Create and maintain electronic files, databases, checklists, and spreadsheets to support governance activities (e.g., task forces, team meetings, retreats, and conferences).

* Track invoices and expense reports in Concur.

Shareholder Lifecycle:

* Support shareholder recordkeeping and the development, implementation and completion of lifecycle processes, including data entry; drafting and editing documents; scanning, uploading, filing, and organizing records; coordinating nominations and elections; and partnering with Finance, HR, and other teams as needed.

* Research and compile data to respond to information requests.

* Maintain SharePoint sites, document libraries, and forms, including internal mailing lists and security permissions.

Global Subsidiary Management - US, EMEA, APAC:

* Support annual general meetings and board meetings, including preparing notices, materials, and agendas.

* Support regulatory requirements, including annual reports, director/officer changes, and other compliance filings.

* Draft and review routine entity governance documents (e.g., consents, resolutions, minutes, powers of attorney, org charts, certifications of authority, and formation documents) and support officer/director onboarding and offboarding.

* Coordinate with local counsel and service providers on subsidiary governance matters and statutory requirements.

* Maintain and update compliance databases, including minute books.

* Manage timelines and calendaring.

* Perform other duties as assigned to support Governance team goals.

SKILLS & QUALIFICATIONS

REQUIRED:

* Bachelor's Degree.

* The ideal candidate must have minimum 4 years of experience working in a similar capacity, in a global organization, with strong knowledge of board administration.

* The ideal candidate must have advanced level proficiency in Microsoft Word, Excel, PowerPoint, Outlook, SharePoint and Adobe Acrobat Pro.

* The ideal candidate must have exceptional attention to detail and accuracy is essential.

* Must have strong organizational skills with the ability to manage competing priorities while reliably meeting deadlines.

* Must be resourceful, tech-forward, and adaptable with assignments in an evolving environment.

* Must have excellent written and verbal communication skills.

* Must have previous experience operating in environments requiring confidentiality, including responsible handling of sensitive records, communications, and organizational information.

* Must have experience managing small- to mid-size projects.

SKILLS &…