Executive Assistant, Data Intelligence

Description

The Amazon Customer Service organization is looking for an exceptional Executive Assistant who wants to work in a fast-paced, exciting, and growing team. We need someone who is bright and self-motivated, with a proven history of high performance and the ability to operate under pressure.

As an Executive Assistant, you will be responsible for a wide range of critical activities including complex calendar management, tracking key deliverables, coordinating travel and expenses, and organizing team activities and events (such as all team meetings and employee engagement activities). Other responsibilities include, but are not limited to, coordinating meeting agendas, space planning, and ad hoc project coordination.

Working in a highly ambiguous environment, you will demonstrate initiative, complete tasks and projects quickly, and proactively take the appropriate action without having to know the total picture. You will learn organizational structures and objectives of the team you support, as well as build a strong internal network. You will apply superior attention to detail, great organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests while maintaining flexibility, a sense of humor, and most importantly, grace under pressure.

Over time, you will build deep and trusting professional relationships with the leader and their team, which will blossom into strong partnerships that provide opportunities for special projects with increased responsibility and long-term career growth.

Key job responsibilities

* Management of complex calendar and scheduling

* Complex domestic and international coordination

* Track and help drive completion of key deliverables and follow up on items

* Manage expense report coordination and submission

* Organize, execute and assist with team activities (meeting agendas, all-team meetings, off-sites, and team social events)

* Work closely with leadership and other Executive Assistants to provide support to the organization

* Management of team space, including office moves and reconfigurations

* Ability to exercise good judgment in a variety of situations

* Excellent administrative, technical and organizational skills

* Be comfortable with ambiguity and be able to make autonomous decisions without guidance when appropriate

* Have fun at work and help others do the same!

A day in the life

A typical day as an Executive Assistant in the Customer Service Data Intelligence team involves combining organizational excellence with hands-on problem-solving in calendar orchestration, stakeholder coordination, and operational execution. The role encompasses managing complex scheduling initiatives, ensuring alignment with leadership priorities and team objectives, and translating business needs into seamless administrative solutions. Working collaboratively with cross-functional teams and fellow Executive Assistants, this position involves designing and enhancing operational workflows, focusing on efficiency, precision, and scalability across a global organization.

Daily activities include managing intricate calendars across multiple time zones, coordinating high-stakes meetings with senior leaders, tracking critical deliverables across functional areas, and ensuring flawless execution of domestic and international travel arrangements. You'll monitor expense report submissions, organize all-team meetings and employee engagement activities, and manage space planning as the organization evolves. Each day presents opportunities to resolve complex logistical challenges, advance important organizational initiatives, and conceive innovative ways to leverage administrative excellence in transforming how the leadership team operates.

Working in a highly ambiguous environment supporting AI transformation and customer service modernization efforts, you'll demonstrate initiative by anticipating needs before they're articulated, complete urgent requests with grace under pressure, and proactively coordinate across the organization without needing the complete picture. You'll build deep knowledge of how the team drives customer service transformation while…