Senior Executive Assistant

Description

The Senior Executive Assistant (Sr. EA) provides high-level administrative and operational support to members of the Executive Leadership Team (ELT), including direct support to the President and CEO of Swedish , within Providence Swedish’s Central Puget Sound region in Seattle, WA.

This is a fast‑paced, highly visible role requiring strong judgment, discretion, and the ability to proactively manage competing priorities across multiple executives and enterprise initiatives. The Sr. EA functions as a strategic partner, enabling leaders to operate at scale, stay focused on organizational priorities, and drive execution across a complex health system.

The Sr. EA supports two or more senior executives (Chief- and/or VP‑level), operates within a team‑based model providing shared coverage across the Admin team, and collaborates closely with other assistants and administrative partners. This role includes regular exposure to the CEO, close partnership with Chiefs, and significant involvement in Board‑related work and system‑level initiatives, and operates with a high degree of autonomy.

• Manage complex calendars, including prioritization, conflict resolution, and alignment to executive priorities
• Coordinate high‑stakes meetings and events (ELT, CEO‑ and Board‑related forums, cross‑functional leadership meetings)
• Prepare and manage meeting materials, including executive briefings, agendas, and follow‑ups
• Perform standard administrative and office management duties

• Anticipate executive needs and identify gaps, risks, and next steps
• Drive follow‑through on key initiatives, decisions, and action items
• Provide project and event coordination across cross‑functional stakeholders
• Support executives in maintaining alignment to enterprise priorities and timelines
• Serve as a primary point of contact and liaison for Board members, senior leaders, physicians, and partners
• Draft and edit executive‑ and Board‑level communications

• Provide cross‑coverage for other executives and administrative team members
• Contribute to a high‑functioning administrative team culture
• Support standardization of best practices across the Admin team

• Associate’s Degree --or--
• Equivalent from a two‑year college or technical school
• 4 years of recent administrative work supporting high‑level executive(s) in a major organization

• Bachelor’s Degree
• 6 years of recent administrative work supporting high‑level executive(s) in a major organization.
• Healthcare experience

Our best‑in‑class benefits are uniquely designed to support you and your family in staying well, growing professionally and achieving financial security. We take care of you, so you can focus on delivering our mission of improving the health and wellbeing of each patient we serve.

We are an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement.