Administrative & Facility Coordinator Seattle, WA

Black Sky is a real‑time intelligence company that operates the world’s most advanced space‑based intelligence platform, providing satellite imagery, automated analytics and high‑frequency monitoring of strategic locations, economic assets and events worldwide.

This full‑time, in‑person position is located in Seattle, WA and reports to the Black Sky Administration Operations Manager.

• Run the daily office operations for the Seattle location in a professional, service‑focused manner.
• Maintain a clean, safe, and organized workspace and common areas.
• Greet visitors with warm hospitality and complete the guest registration process.
• Receive mail, package shipments, and deliveries and distribute mail to recipients.
• Answer the main office phone line.
• Order and maintain inventory of drinks, snacks, and office supplies.
• Coordinate with building management and vendors on facilities and maintenance issues.
• Manage internal operational systems including keycards, parking, and all facilities.
• Host candidates during in‑office interviews and customers or partners for tours, ensuring a great experience.
• Plan and attend company local events and quarterly events.
• Run errands to support miscellaneous events and activities, using reliable transportation.
• Ensure all white boards are cleared at the end of every shift.
• Coordinate catering as required (ordering, set up, and takedown).
• Evaluate potential new vendors and office improvements to maintain a clean, safe, and organized office.
• Create and maintain office reference material inclusive of visitor processes and ensure adherence to guidelines.
• Stand, squat, reach, and lift up to 50 lbs as required.
• Serve as escalation point for building access and maintenance matters, including off‑hours, evenings, and weekends.
• Handle confidential information with discretion.
• Develop and implement administrative policies and procedures.
• Manage internal and external communications in a timely manner.
• Provide coverage at the Tukwila office during peak periods, team absences, or operational requirements.
• Perform other job‑related duties as assigned.

• At least five years of relevant experience providing administrative office support.
• Ability to work in a full‑time, in‑office environment.
• Previous exposure to event planning and management.
• Proficient with Microsoft Office Suite, especially calendar management.
• Ability to navigate new software tools such as Slack, Confluence, and SharePoint.
• Strong written and verbal communication skills.
• Friendly and welcoming with a customer‑service orientation.
• Highly dependable, punctual, and responsible.
• Reliable transportation to Seattle and Tukwila offices and for outside‑of‑office tasks.
• Experience with basic facility management, including vendor management and security protocols.

• Associate or bachelor’s degree.
• Experience working in an access‑controlled environment.

• Medical, dental, vision, disability, group term life and AD&D, voluntary life and AD&D insurance.
• Black Sky pays 100 % of employee‑only premiums for medical, dental, and vision plus $100 /month for out‑of‑pocket expenses.
• 15 days of PTO, 11 company holidays, four floating holidays (pro‑rated), one day of paid volunteerism leave per year, parental leave and more.
• 401(k) pre‑tax and Roth deferral options with employer match.
• Flexible Spending Accounts.
• Employee Stock Purchase Program (ESPP).
• Employee Assistance and Travel Assistance Programs.
• Employer matching donations.
• Company swag.

The anticipated salary range for candidates in Seattle, WA is $78 000–$84 000 per year. Final compensation will depend on specific background and education.

Black Sky is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity/Affirmative Action Employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status, or any other characteristic protected by law.

To comply with U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR), you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.