Advancement Operations Coordinator

Pacific Science Center, 200 Sue Bird Court N., Seattle, Washington, United States of America

Posted Tuesday, June 2, 2026 at 10:00 AM

At Pacific Science Center, our mission is to ignite curiosity in every child and fuel a passion for discovery, experimentation, and critical thinking in all of us. Our colleagues are passionate lifelong learners who live our mission every day. Each of us commits to bring an inclusion, diversity, equity, and access (IDEA) focus in every aspect of our work. Join our collaborative team and help steward our warm, welcoming, community-learning environment at Pac Sci.

As part of our ongoing commitment to a diverse, equitable, and inclusive workplace, we’re invested in building teams with a wide variety of backgrounds, identities, and experiences. Data shows that women and BIPOC candidates more frequently do not apply to a job because they don’t feel that they meet all of the qualifications listed. If you have some of the knowledge, skills, and abilities listed and you share Pac Sci's values and support our mission, we encourage you to apply.

Position Title: Advancement Operations Coordinator

Department: Advancement

Reports to: Director, Corporate, Foundation, & Government Relations

Pay Class: Full-time Regular

FLSA Status: Hourly, Non-Exempt

The Advancement Operations Coordinator provides administrative and operational support across all components of the Advancement division, with a primary focus on development operations. This role collaborates closely with Development, Marketing, Membership, Data Analytics, and the Executive Office to support the effective day-to-day functioning of Pacific Science Center’s advancement activities.

• Serve as administrative liaison between Advancement Division and other Pac Sci teams, assisting in cross-function collaboration and meeting schedules
• Prepare meeting materials, agendas, briefing documents, and follow-up items
• Maintain Advancement files, including donor proposals and reports, event and communication collateral, impact messaging, testimonial library, etc.
• Ensure and recommend best‑practices around division use of Sharepoint, Asana, Tessitura, One Drive, etc.
• Maintain, develop organize team-wide SOPs
• Advancement leadership support as needed including scheduling and coordination of internal and external meetings
• Manage Advancement supply and collateral inventory
• Monitor general donor email box, respond and/or reassign responses as needed

• Manage acknowledgment letter process including merging, mailing, review by PRMs
• Manage components of gift and check processing in collaboration with development, accounting, and P&C front office coordinator
• Manage donor benefit and recognition fulfillment programs for Annual Fund, Igniter Donors Society, Corporate members, Planned Giving Society, and sponsor ships
• Coordinate Advancement-related mailings including event invitations and special communications
• Manage mailing lists, production timelines, and vendor coordination in partnership with marketing/design as needed
• Assist in the review, update, and coordination of on campus donor recognition signage and donor walls.

• Serve as back-up to Executive Assistant to the President
• Assist the Executive Assistant to the President and support staff with their assigned duties such as Board and Associate Board function supports
• Support event invitations, mailing, RSVP tracking, guest list management as needed
• Provide coordination and logistical support for Advancement events in partnership with Venue Experiences staff and Advancement leads
• Support on‑site event logistics as needed
• Manage external volunteer background check process for Advancement related work
• Assist in donor stewardship and recognition of donors on an ongoing basis, including but not limited to: phone calls, personalized notes, giveaways, and other acts of donor appreciation.

• Manage and fulfill org-wide donation requests
• Assume other responsibilities and new opportunities that arise with the evolving needs and aspirations of the organization.
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