Executive Assistant

Description

The Executive Assistant proactively supports the executive leadership team and ensures seamless administrative processes at JTM Construction. This role requires impeccable discretion, attention to detail, courage to respectfully disagree, exceptional organization, and strong communication skills to help our dynamic team run efficiently. The Executive Assistant works under the direct supervision of the Human Resources Director and is a full-time, exempt role working in person at JTM’s offices in the Georgetown neighborhood of Seattle.

The full salary range for this position is $80,000 – $120,000, depending on direct professional experience and qualifications. The bonus target for this role is 3%
-10% of annual base earnings.

• Support to Leadership:
  Provide comprehensive administrative support to executives, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Correspondence Management:
  Draft, proofread, and manage correspondence, emails, and reports.
• Meeting Coordination:
  Organize and prepare agendas for meetings, take minutes, and follow up on action items.
• Confidentiality:
  Handle sensitive information with discretion and always maintain confidentiality.
• Personal Assistant:
  Provide minimal personal assistance to the leadership team to effectively leverage their time.
• Outside Event Coordination:
  Register and track attendance at networking and business development events.
• Communication:
• Act as a liaison between executives, team members, and external stakeholders, ensuring timely communication.
• Manage company intranet updates and news postings.
• Event Planning:
  Primary responsibility for organizing and executing company events.
• Business Development Support:
  Assist the business development processes at JTM in support of the executive team.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time.

JTM Construction, Inc. offers a competitive benefits package for qualified salaried employees.

• Eight (8) paid holidays, a minimum of three (3) weeks Paid Time Off, volunteer paid time off.
• A comprehensive healthcare plan (medical, dental, vision, life, AD&D, and EAP).
• Paid Parental Leave, Bereavement Leave.
• 4% safe harbor weekly 401K match plus discretionary profit sharing.
• Bonuses are based upon corporate and personal performance and typically range from 3% - 10% of base earnings.

• 3-5 years of experience supporting C-level executives, or similar role, preferably in the construction or related industry.
• Bachelor’s degree in business administration, management, or a related field is preferred but not required.
• Problem‑solving mindset and ability to work independently with little oversight.
• Effective written and verbal communication skills. Ability to communicate complex information clearly and concisely.
• Strong attention to detail and accuracy.
• Agility and energy toward innovation and continuous improvement.

• Regular, predictable attendance is required.
• This position is subject to frequent interruption in response to supporting others.
• Ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
• The ability to observe details at close range (within a few feet of the observer).
• Ability to remain in a stationary position at a computer terminal for an extended period.
• Operate a computer and other office productivity machinery, such as a copy machine, and computer printer.
• Productive in an office environment that is subject to frequent interruptions including moderate noise (i.e., business office with computers, phone, and printers, light traffic).
• Must be able to wear personal protective gear.
• Light to moderate lifting may be required.
• Occasionally move about inside the office.

JTM Construction, Inc. is an Equal Opportunity Employer and fully complies with all applicable federal, state, and local laws and regulations. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs.