V101 - Personal Executive Assistant

Job Description

Job Duck is seeking a personal executive assistant to support a dynamic and mission‑driven environment. This role offers high‑level support, ensuring organized operations and client communication.

• Managing and updating CRM records in Clio
• Assisting with client communication through Ring Central and Gmail
• Maintaining confidentiality in all written and verbal communication
• Communicating with clients and managing follow‑ups
• Organizing files, tasks, and documentation
• Supporting immigration‑related processes when needed
• Prioritizing tasks and ensuring timely completion
• Assisting with various administrative duties based on evolving needs
• Preparing and organizing client information and materials
• Providing executive‑level support with professionalism and discretion

• Experience in immigration law is a plus
• At least 1 year in an executive assistant role
• Proficiency in Clio, Ring Central, Gmail; preferred Clio experience
• Experience with immigration processes is appreciated
• Ability to work with minimal training
• Comfortable interacting with clients and managing follow‑ups
• Proficient in organizing files, tasks, and documentation

Monthly compensation range: $1,060 to $1,150 USD.

Monday–Friday, 8:00 AM – 5:00 PM PST/PDT (remote; Pacific Standard Time).

English (required), Spanish (preferred).