Secondary Secretary

Job Title: Secondary Secretary

Supervisor: Building Principal

FTE: 1.0, 8 hours/day, 215 days

Salary: PSE Salary Schedule, $ (DOE)

The Secondary Secretary provides clerical support to assigned personnel; communicating information to staff and the public; providing complete and accurate records; providing information and/or direction as may be requested; and assisting projects and/or activities.

• Assists other personnel as may be required for the purpose of ensuring an efficient and effective work environment.
• Assists with a variety of school activities scheduling (e.g. awards/recognition ceremonies, graduation ceremony and related grade promotion activities, equipment maintenance, conferences, facility use, work orders, fines and fees, inventories, etc.) for the purpose of ensuring availability of facilities and/or equipment.
• Attends meetings as assigned (e.g. trainings, in-service, etc.) for the purpose of documenting events, conveying and/or gathering information.
• Collects payments and/or fees for the purpose of completing transactions as assigned.
• Compiles data from a variety of sources (e.g. enrollment, discipline notices, class requests, homework requests, daily attendance, emergency medical forms, First Aid/CPR forms, permission slips, timecards, logs, physicals, supporting documentation for auditors, daily reports, etc.) for the purpose of complying with financial legal and/or administrative requirements.
• Maintains a variety of manual and electronic documents, files and/or records (e.g. keys and security records, maintenance logs, vendor activities, invoice/fee statements, student activities, schedules, purchase orders, reports, applications, forms, etc.) for the purpose of providing documentation for audit purposes and meeting state, federal and administrative requirements.
• Maintains inventory of office and school supplies as assigned for the purpose of ensuring the availability of items as needed.
• Orients temporary staff and student teachers as assigned for the purpose of effectively assimilating personnel into site operations.
• Performs record keeping and general clerical functions (e.g. proofreading, e‑mailing, filing, copying, faxing, etc.) for the purpose of supporting departmental operations.
• Prepares written materials (e.g. time records, extra pay requests, incident reports, purchase orders, budgets, referral/suspension letters, notes, letters, memos, scheduling reports, report cards, standardized correspondence, calendars, handouts, periodic reports, deposit slips, purchase orders, etc.) for the purpose of documenting activities, providing written support and/or conveying information.
• Processes documents, forms, reports and materials (e.g. reports, enrollment, fulfill records requests, updating demographics, scheduling progress/grade reports, transcripts, withdrawals, scholarship applications, time‑sheets, cash payments, requisitions, fees, mail, applications, supplies, messages, deposits, receipts, orders, deliveries, etc.) for the purpose of disseminating information, determining eligibility and/or completing transactions.
• Processes student records (e.g. enrollment, withdrawal, discipline, grades, personal info, etc.) for the purpose of ensuring compliance with related regulations, assisting students and parents, and maintaining accurate student records.
• Provides back‑up health room assistance and administers medication and first aid for the purpose of meeting the immediate health care needs within District policies.
• Provides support for financial/accounting activities as assigned (e.g. general and ASB funds, account expenditures, purchase orders, receipts, student accounts, bid pricing versus actual purveyor charges, etc.) for the purpose of providing support and maintaining accurate records in compliance with accounting and record keeping practices.
• Provides training and supervision to assigned student workers and/or volunteers for the purpose of providing guidance and direction with their job functions and/or ensuring compliance with established requirements.
• Receives deposits for the purpose of processing cash and checks and preparing bank deposits.
• Responds to…