Facility Operations Assistant Coordinator - Part Time

Job Description

The Temporary Facility-Operations Assistant Coordinator will be responsible for assisting in the support of daily/as identified responsibilities and tasks as follows:

Catering

• Receive Breakfast Deliveries from vendors & ~3x weekly breakfast/event set up and break down (T, W, Th) What time will temp’s shift be?
• Assist with vendor deliveries and box breakdown
• Clean up lunchroom and kitchenette throughout the day
• Stock/refresh snacks, daily
• Fill and clean coffee machines
• Stock kitchen supplies
• Stock coffee bar
• Assist with event set up and breakdown
• Assist with catered lunch/site lunch set up & catered meeting requests
• Ensure conference rooms are stocked with beverages
• Escort service vendors as needed
• Events set up/breakdown, assist with other needs and special events as needed
• Identify and list items that need restocking for purchase and share with Facilities Coordinator
• Check food and beverage items expiry dates and discard expired items weekly

Site Services

• Reset and wipe down conference room tables daily
• Clean/Erase office conference room and bookable offices wipe boards daily
• Morning walk through office upkeep, e.g. pull up window blinds
• Clean Hybrid Desk locations and weekly desk and office dusting
• Dust work surfaces and windowsills weekly
• Sort and distribute mail
• New hire desks set-up, e.g. add new hire name tags to office/cubicles, desk, drawers wipe down
• Clean offices and cubicle locations upon staff departure
• Assist with room and furniture moves

General Admin

• Maintain receipts (scan and upload to appropriate files)
• Assist with maintaining shared calendar for Site Services teams (accurate & timely updates of events, visitors, etc.)
• Maintain budget spreadsheet to accurately reflect monthly spend
• Assist with other document management as needed
• Ad hoc and other requests, able to pivot with last minute requests

Contract Length: 6 months with the option to extend.

$25/hr.

- $30/hr.

Tuesday, Wednesday, and Thursday: 7:00 a.m. – 3:00 p.m.