Executive Assistant, Child & Family Services

Casey Family Programs, an Equal Opportunity Employer, is the nation's largest operating foundation focused on safely reducing the need for foster care and building Communities of Hope for children and families across America. Founded in 1966, Casey Family Programs works in all 50 states, the District of Columbia, two territories, and tribal nations to influence long-lasting improvements to the safety and success of children, families and the communities where they live.

Casey Family Programs values diversity, equity, inclusion, anti-racism, anti-discrimination, and respect for individuals in the workplace. We encourage candidates with diverse lived experience and perspectives to apply.

Job Summary:

The Executive Assistant is responsible for providing administrative and project support to the Executive Vice President (EVP) and their team.

Essential Responsibilities:

* Maintains the EVP's calendar and travel schedule. Works closely with the EVP, the CFS leadership team, and other internal and external parties to ensure a well-coordinated schedule.

* Manages projects and events in conjunction with the EVP and CFS leadership team. Coordinates with CFS staff, other Casey work units, external partners, and vendors to ensure successful project/event completion.

* Responds to incoming requests to the EVP on a wide variety of issues and works through to resolution. Drafts and edits memoranda, reports, presentations, and other documents as requested by the EVP.

* Develops and maintains CFS administrative processes, ensuring alignment with Casey policies and CFS goals. Serves as the functional lead and subject matter expert for CFS administrative practices at HQ by providing coaching, mentorship, and day‑to‑day guidance to CFS administrative staff, supporting onboarding, and promoting consistency and best practices across the team (without formal supervisory responsibility).

* Supports the EVP and the CFS leadership team in budget development, monitoring, and analysis; prepares adjustments as needed and partners with staff to ensure accurate and timely processing of invoices, expense reports, and other financial items.

* Identifies and implements opportunities to improve administrative efficiency and effectiveness through process improvement, thoughtful use of technology, and adoption of new tools and best practices; partners with stakeholders to streamline workflows and enhance how work gets done.

* Serves as the primary vendor liaison, managing end-to-end contract administration-including submission, tracking, invoicing, and payments-while overseeing EVP contract review and approval processes and supporting CFS administrative work unit contracts.

* Performs other duties as assigned.

Qualifications:

* A Bachelor's Degree and a minimum of 7 years of administrative support experience, at least 3 of which have been at the executive level. Relevant experience may be substituted for education.

* Strong organizational skills, critical thinking, and effective written and verbal communication skills are The ability to work autonomously and exercise independent judgment is required.

* Advanced skills in the Microsoft Office suite are required, along with demonstrated ability to learn and leverage new technologies, tools, and systems to improve efficiency and collaboration.

* Demonstrated ability to identify inefficiencies, improve processes, and leverage technology to enhance administrative operations and executive support.

* Proven ability to exercise sound judgment, discretion, and professionalism when handling sensitive and confidential matters at the executive level.

* Proven success in working in a diverse, multi-cultural environment is

* Ability to perform effectively in a fast‑paced, high‑visibility environment while managing competing priorities and maintaining personal well‑

* Ability to work onsite full-time to meet the collaborative responsibilities that are essential for Regular and reliable attendance is required.

* Physical requirements include the ability to lift and reach for light objects; ability to type and work at a computer for extended periods of time as a primary job function.

* Ability to protect the…