Development Assistant

Our diverse workforce includes over 175 faculty and staff who work together to support The Bush School’s mission on behalf of our students. At The Bush School we value different perspectives and backgrounds, inspire curiosity, motivate employees to take risks, and encourage compassion and kindness. Our employees enjoy an environment that inspires creativity while being part of a collaborative community.

Relationships are at the core of all we do, making a difference for student growth both socially and academically. Get to know the extraordinary faculty and staff that make up the Bush community.

Full‑time (1.0 FTE), on‑site, Seattle, Washington, United States.

Salary: $60,000 – $70,000 per year. Position is salaried and non‑exempt.

Reporting to:
Assistant Head of School for Advancement (AHOSA). Direct reports: none.

Are you a dynamic connector who thrives on building meaningful relationships and turning community passion into lasting impact? The Bush School is seeking an enthusiastic, mission‑driven Development Assistant to join our team—a professional who brings energy, integrity, and exceptional organizational skills to every donor conversation, community event, and fundraising initiative.

The Bush School, founded in 1924 and located in Seattle’s Madison Valley neighborhood, is an independent school serving students from Kindergarten through Twelfth Grade. We offer a rich, intellectually engaging program grounded in experiential learning and designed to spark a passion for learning, accomplishment, and contribution to community. We are committed to fostering an inclusive and diverse community where every individual can say “I belong” and where diverse learning environments advance equity and inclusion.

The Development Assistant supports the day‑to‑day operations of the Development Office and contributes to the successful execution of events, communications, and strategic initiatives. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining professionalism and confidentiality.

• Office Operations and Administrative Support
• Maintain and update the constituent database, including tracking relationship activity and action steps.
• Manage the AHOSA’s calendar, scheduling meetings and coordinating logistics.
• Maintain the Development Office calendar and key deadlines.
• Track expenses and process reimbursements, payments, and related documentation.
• Keep accurate, organized files and records for development programs and operations.
• Identify and implement process improvements to support office efficiency.
• Meeting and Committee Support
• Coordinate logistics for meetings with volunteers, parents/guardians, and school leaders—space reservations and catering.
• Prepare and distribute meeting materials and communications.
• Attend meetings, record minutes, and ensure timely follow‑up.
• Event Coordination and Support
• Assist in planning and execution of development events.
• Manage invitations and RSVP tracking.
• Coordinate catering, setup, and breakdown.
• Partner with campus departments on logistics and execution.
• Track event‑related tasks and support post‑event evaluation processes.
• Communications and Advancement Initiatives
• Provide support for development communications as needed.
• Assist with key initiatives, including prospect research at a high level and scheduling new family engagement meetings.
• Additional Responsibilities
• Perform other duties as assigned in support of the Advancement Office and school priorities.

• Exceptional organizational and time‑management skills with strong attention to detail.
• Clear and professional written and verbal communication skills.
• Ability to manage multiple priorities and work independently and collaboratively.
• Strong interpersonal skills and demonstrated cultural competency.
• Sound judgment, discretion, and ability to maintain strict confidentiality.

• Bachelor’s degree or equivalent experience.
• Two to three years of administrative support experience, preferably in a nonprofit or school setting.
• Proficiency…