Real Estate Executive Assistant

I run a fast-moving real estate business and need someone who can take tasks off my plate and just get them done. This is NOT a highly structured role. Things move quickly, priorities change daily, and not every step will be perfectly defined. If you need detailed instructions for everything or like constant check-ins, this is NOT the right fit. What I Need:
Someone who watches Loom and executes, someone who makes reasonable decisions without waiting for me, someone who keeps things moving even if everything isn’t 100% clear, and someone who reduces my workload, not adds to it.

• Email Management – Handle ALL incoming emails, organize, respond, and only elevate what matters. Goal: I should almost never be checking email.
• Disposition & Deal Support – Find and coordinate with agents for novation deals, coordinate seller and agent scheduling, send and manage listing documents, review listing agreements and offers using ChatGPT (basic checks), help process and organize signed contracts, coordinate notarizations (next day after signing), arrange property photos, lockboxes, and rekeying when needed.
• Transaction Coordination – Open title with the correct company depending on the state, coordinate with title, agents, and parties to keep deals moving, track deals from contract to close.
• Seller Onboarding – Collect title info, mortgage payoff, disclosures, and ensure all required docs are gathered quickly.
• Legal (Basic Support) – Find attorneys on Upwork when needed, assist with preparing memorandums.

• Do NOT message me for every small decision. Make the best reasonable decision and move forward.
• Only Reach Out If: you are completely blocked, or it directly impacts a deal financially or legally.

• Fast
• Resourceful
• Comfortable figuring things out
• Okay with a startup environment (chaotic at times)

• Needs step-by-step instructions
• Prefers rigid structure
• Asks constant questions before acting

• Experience supporting a business owner, real estate team, or fast-paced environment.
• Strong ability to work independently without constant direction.
• Comfortable making decisions and taking action with incomplete information.
• Highly organized but able to move quickly without overthinking.
• Clear written English and ability to communicate professionally when needed.
• Familiar with basic real estate processes or able to learn quickly.
• Reliable internet, ability to work U.S. hours, and respond in a timely manner.

$6 – $9 hourly.

This position is remote in Colombia.