Compliance Program Assistant; Temporary

Position: Compliance Program Assistant (Temporary)
## Compliance Program Assistant (Temporary)
Apply locations:
Seattle, WAtime type:
Part time posted on:
Posted Todayjob requisition :
REQ
- ** Job Description
**** ICA Compliance Office has an outstanding opportunity for a Temporary Compliance Program Assistant (Program Assistant (NE H NI SEIU 925 Non Supv)) to join their team.
**** About this Opportunity
** Reporting to the Director of Compliance, the Compliance Program Assistant supports the day-to-day operations of the Athletic Compliance Office and helps ensure adherence to NCAA, conference, and institutional regulations. This role assists with monitoring activities, maintaining compliance records, and providing administrative support for key processes and systems. The position contributes to a culture of integrity by helping student athletes, coaches, and staff navigate complex rules and uphold institutional standards.
** Typical Schedule
** Candidates must be available for 20 hours per week on campus and have flexibility to work occasionally evenings and weekends.
** Key Responsibilities
** Provide clerical and administrative support to the University of Washington Athletic Department Compliance Office to help maintain adherence to NCAA, UW, and Conference regulations.

Under guidance and supervision of Director of Compliance and/or Compliance Office Staff members:

Monitoring (35%)
* Monitor Countable Athletically Related Activities (CARA) log submission by coaches into Compliance software. Educate coaches on software procedures and troubleshoot technical issues when necessary. Monitor and approve student-athlete CARA submissions. Notify staff compliance when CARA is not submitted or if any potential violations are submitted.
* Monitor team practices for compliance with NCAA & Conference policies.
* Monitor and review official visit packets for completeness and compliance.
* Assist in tracking coach submission of recruiting logs in compliance software, and monitoring recruiting contact and evaluation logs for potential violations.
* Monitor evening and weekend competitions with full-time staff members for compliance with NCAA & Conference policies.

Compliance Systems & Data Management (35%)
* Assist with data entry into Compliance Assistant software. Verify eligibility and add personal information as needed.
* Review and approve student-athlete forms in compliance software.
* Maintain tracking spreadsheets for official visits, waivers submitted, and violations submitted.
* Upload competition schedules into compliance software and facilitate the complimentary admission approval process.
* Update and maintain Compliance Office policies within electronic files.

Education Rules (15%)
* Prepare weekly compliance education materials for distribution to coaches and assist with other educational materials as assigned.
* Create and present educational materials for new ICA staff.

NCAA Compliance Reporting & Filings (10%)
* Help prepare NCAA waivers including medical hardships, Progress Toward Degree (PTD), & reinstatement requests.
* Assist with submission of various NCAA/Institutional reports such as Academic Progress report, Graduation Success Rate, Sports Sponsorship, etc.

Other Duties as Assigned (5%)
** Required Qualifications
** To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
** Minimum Qualifications
*** High school graduation or equivalent AND Two years of clerical experience.
** Additional Qualifications
*** One year of Compliance and/or Athletic Department experience.
** Preferred Qualifications
*** Familiarity with Teamworks or similar athletics/compliance management systems.
* Strong written and verbal communication skills, with the ability to clearly convey complex information to diverse audiences.
* Prior experience in collegiate athletics, such as internships, student employment, or team support roles.
* Demonstrate ability to manage multiple priorities and maintain attention to detail in a…