Operations Admin Job Seattle area,Washington USA,Administrative/Clerical

Job Description

Studio Operations Support | Turn 10 Studios
Primary

Responsibilities Include:

Provide group admin support for gaming studio including Microsoft employees, vendors, and interns
Support various team events and meetings from booking spaces, coordinating and ordering catering, clean up after events to ensure a successful experience from end to end
Complex calendar management, ensuring accurate scheduling and organization based on priorities o Coordinate and schedule internal/external meetings o Support management of community space/conference room calendars o Develop a deep understanding of rhythm of business (ROB), key stakeholders, and interdependencies within the business and recognize patterns. Help to execute on business cadence (scheduling/meeting logistics) around the ROB of the team
Actively participate in the Business Support community
Arrange domestic and international travel as needed
Reconcile and process expense reports for supported leader(s) as needed
Coordinate logistics and provide onboarding support for new employees, vendors, and interns

Other Responsibilities may include:

Maintain accurate, detailed information in space databases
Partner with senior team members and admin team to ensure all aliases for the team/organization are up-to-date and hierarchy is aligned
Execute various projects and tasks and completes project deliverables with little or no supervision. Own the components of project outcomes end to end with proper accountability. Identify risks and challenges within core area of responsibility and communicate these to relevant stakeholders
Executional support of XGS LT as needed including catering, touchdown desks, meeting rooms, etc.

Qualifications:

Committed to work onsite in Redmond 100% of the time, be present in the studio M-F during core business hours (9am- 5pm)
Familiarity with Microsoft systems and tools including Travel booking and Expenses, Outlook Calendar, Teams, Viva Tools, Forms, and other applications
3+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work
1+ year(s) experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)
Proficient with Microsoft productivity software including Word, Outlook, PowerPoint, Visio, and Excel
Associate's/Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience

Additional Qualifications Preferred:

Strong verbal and written communication skills
Able to work independently and with discretion
Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization
Detail-oriented with strong problem-solving and troubleshooting skills
Ability to be flexible and work efficiently with little to no guidance in a fast-paced environment
Ability to react with appropriate urgency to situations and requests
Highly collaborative, a team player who fosters productive and effective working relationships across Studio teams, contributing to team morale, and building team dynamics
Must be able to maintain confidentiality and use discretion and judgment at all times
Exercise sound judgment, tact, diplomacy, integrity, and professionalism in all communications
Working knowledge of Microsoft internal tools such as Employee Central, Cytric, MyExpense, MyOrder, and SharePoint. Compensation & Benefits:
$25-$30 per hour
Medical, dental, and vision offered
Company paid short-term disability, long-term disability, AD&D, and life insurance
401(k) retirement plan offered
Paid Time Off
Paid Sick Leave
9 Paid U.S. holidays Referral program Affirma is an Equal Opportunity Employer and does not make employment decisions or otherwise discriminates based on race, creed, color, national origin, sex, military status, sexual orientation, or the presence of any sensory, mental, or physical disability, genetic information, or any other category protected by law.