Events Coordinator

• Compensation: USD 31.25 - USD 36.05 - hourly

At KPFF Consulting Engineers, we are more than an engineering design firm. For over 65 years, we have delivered innovative, sustainable solutions that shape communities and solve complex infrastructure challenges. Today, more than 1,500 professionals across 36 offices nationwide contribute to our success through a culture built on collaboration, growth, and shared ownership.

As a decentralized organization, KPFF invests heavily in bringing employees together through leadership programs, retreats, summits, conferences, and other firmwide events. These experiences play a vital role in strengthening relationships, developing leaders, sharing knowledge, and maintaining the connections that make KPFF unique.

We are seeking an Events Coordinator to support the planning and execution of these programs and experiences, helping create meaningful opportunities for employees and leaders to learn, collaborate, and connect across the firm.

What You’ll Do

Events & Program Coordination

• Support coordination and execution of corporate meetings, leadership programs, retreats, conferences, and internal events
• Coordinate event logistics including venue communication, room blocks, catering, transportation, audiovisual needs, and attendee support
• Manage attendee communications, confirmations, schedules, travel details, and event logistics
• Maintain event calendars, tracking spreadsheets, planning timelines, and organizational documents
• Coordinate hotel accommodations and travel arrangements related to meetings and events
• Support on-site event execution and day-of coordination activities
• Track invoices, receipts, expenses, and post-event follow-up items
• Assist with setup of meeting materials, name tags, signage, printed collateral, and event resources
• Help support a positive and organized attendee experience throughout events and programs

Communication & Administrative Support

• Draft and distribute agendas, logistics documents, reminders, confirmations, and event communications
• Coordinate scheduling and meeting logistics with internal stakeholders, vendors, and office administrators
• Maintain organized planning files, event documentation, and shared resources
• Support presentation preparation and coordination of meeting materials
• Assist with ongoing updates to planning documents, attendee lists, and event records
• Build and maintain positive working relationships with hotels, venues, caterers, and external vendors
• Partner with internal planning teams and office administrators to coordinate event details
• Support collaboration across multiple offices and teams throughout the planning process
• Assist with maintaining organized event processes and coordination workflows

Who We’re Looking For

• 3+ years of experience in event coordination, hospitality, executive support, administrative support, project coordination, or related experience
• Strong organizational skills with exceptional attention to detail and follow-through
• Ability to manage multiple projects, deadlines, and priorities simultaneously
• Ability to work independently, prioritize tasks, and manage responsibilities with minimal oversight
• A proactive mindset with strong initiative and the ability to anticipate needs before they arise
• Excellent written and verbal communication skills
• Strong interpersonal skills with a collaborative and service-oriented mindset
• Experience supporting meetings, conferences, retreats, or company events preferred
• Proficiency with Microsoft Office Suite, Outlook, Excel, Teams, and virtual meeting platforms
• Ability to adapt quickly and stay organized in fast-paced or changing environments
• Professionalism when interacting with employees, vendors, and event attendees
• Interest or experience in photography, presentation support, graphic design, or visual event materials is a plus
• Ability and willingness to travel approximately 4-6 times per year in support of company meetings, conferences, and events

What Makes You Successful in This Role

• Strong organizational skills with the ability to keep projects, timelines, and event details moving forward effectively
• Exceptional attention to detail and…