Executive Assistant to President

Overview

Seattle Pacific University is a Christian university fully committed to engaging the culture and changing the world by graduating people of competence and character, becoming people of wisdom, and modeling grace-filled community.

The Office of the President serves a central leadership role within the university, supporting institutional vision, governance, strategic priorities, and community engagement. This office works closely with university leadership, the Board of Trustees, faculty, staff, students, alumni, and external partners to advance SPU's mission and long-term institutional health.

Seattle Pacific University is seeking an exceptional Executive Assistant to the President to provide high-level administrative, operational, and strategic support to the President and the Office of the President. This role requires a highly professional, detail-oriented, and relational individual who can effectively manage complex responsibilities with discretion, sound judgment, and exceptional organizational skill.

The Executive Assistant serves as a key representative of the President's Office and regularly interacts with senior leaders, trustees, donors, faculty, staff, students, alumni, and external constituents. The ideal candidate thrives in a fast-paced environment, demonstrates excellent written and verbal communication skills, maintains strict confidentiality, and possesses the maturity and professionalism necessary to support executive leadership and governance operations at the highest level of the university.

This is an on-campus position based in Seattle, WA and is not eligible for remote work.

• Manage the day-to-day administrative operations of the President's Office
• Provide high-level administrative and operational support to the President
• Coordinate complex schedules, logistics, communications, and follow-up activities
• Assist with travel planning, itineraries, and preparation for university and external engagements
• Supervise and support the Assistant to the Executive Offices

• Coordinate agendas, meeting materials, and communications for the Board of Trustees, Executive Committee, and Trusteeship Committee
• Oversee the preparation and production of Board meeting materials and secure Board portal management
• Serve as Recording Secretary for the Board of Trustees
• Maintain official governance records, including Board minutes, bylaws, board actions, trustee appointments, and committee assignments
• Coordinate communication, logistics, and support for Trustees and prospective Trustees

• Assist the President with communications and presentations for faculty, staff, students, alumni, churches, donors, and other constituents
• Maintain effective coordination and communication with vice-presidential offices and university leadership
• Support preparation of reports, presentations, and materials for leadership meetings and Board engagement
• Respond to inquiries and assist internal and external constituents with professionalism, diplomacy, and sound judgment

• Coordinate planning and logistics for President-sponsored events and institutional gatherings
• Support university events involving the President, including ceremonies, recognition events, donor functions, and campus celebrations
• Partner with Campus Dining, Facilities, Advancement, and other university offices to support event planning and execution
• Assist with donor relations activities and presidential advancement events in partnership with University Advancement
• Operational & Financial Coordination
• Support budget development, expense tracking, approvals, and monitoring for the President's Office and related accounts
• Coordinate personnel action documents, leave reports, and administrative workflows
• Assist with management of special projects, confidential materials, and executive-level operational priorities

• Bachelor's degree or equivalent experience
• Minimum of 5 years of executive administrative support experience, preferably in higher education or another complex professional environment
• Exceptional organizational skills and attention to detail
• Excellent written, verbal, and interpersonal communication skills
• Demonstrated ability to manage confidential and sensitive information with professionalism and discretion
• Ability to anticipate needs, think strategically, and manage multiple priorities with accuracy and sound judgment
• Strong relationship-building skills and the ability to work effectively with senior leaders, trustees, donors, faculty, staff, students, and external constituents
• Professional presence, maturity, diplomacy, and strong customer service orientation
• Ability to work collaboratively while representing the President and the university with excellence and integrity
• Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Forms
• Mission Alignment: A…