Executive Assistant

Job Overview

We are hiring a Senior Executive Assistant to support four Vice Presidents in a dynamic, fast‑paced environment. The successful candidate will be highly organized, proactive, and able to manage a wide range of administrative tasks.

The role requires a tech‑savvy individual who can utilize tools such as Slack, Zoom, and ideally Confluence to facilitate online meetings and communications. On‑site office support is required three days a week, with flexibility to work outside regular hours, including 10 am – 7 pm shifts two to three days a week, to accommodate executive needs. The assistant will also plan and coordinate events and act as a liaison between executives and stakeholders, maintaining confidentiality.

We seek someone with 3–5 years of experience supporting executives, demonstrating a sense of urgency, strong accountability, and excellent communication skills. A tech‑proficient, creative problem solver with a flexible and adaptable mindset is ideal. A bachelor’s degree is preferred but not mandatory.

• Provide full administrative support, including calendar management, travel arrangements (domestic and international), meeting coordination, and expense management for four executives.
• Leverage modern technology and software to communicate with executives and facilitate large online meetings. Utilize chat and web‑conferencing tools such as Slack and Zoom. Knowledge of Confluence is desirable.
• Work from the office three days a week, supporting local office events, initiatives, and activities. Flexibility to handle calendar support outside business hours as required.
• Plan several annual events, including managing space and desk assignments, travel itineraries, accommodations, logistics, and catering.
• Act as a point of contact between supported executives and internal/external stakeholders. Handle communications with professionalism and diplomacy, maintaining confidentiality and managing sensitive information.

• Minimum 3–5 years of relevant experience supporting executives and/or coordinating critical events or projects in a fast‑paced, global environment.
• Demonstrated ability to manage multiple tasks simultaneously, prioritize effectively, and respond to high‑pressure situations with speed and precision.
• Highly organized with a strong sense of ownership and accountability. Able to manage deadlines and ensure deliverables are met.
• Proficient in Microsoft Office Suite, including PowerPoint, and video conferencing platforms. Ability to quickly learn new tools and technologies.
• Strong problem‑solving skills with a creative mindset to find innovative solutions to complex challenges.
• Exceptional written and verbal communication skills, able to engage professionally across all levels of the organization.
• Proven ability to handle sensitive and confidential information with discretion and professionalism.
• Flexible and resilient, capable of adjusting to shifting priorities and an ever‑evolving workload.

• Experience working in a professional services environment.
• Comfortable working across different time zones and managing international communications and travel arrangements.
• Bachelor’s degree in Business, Communications, or a related field is preferred.

US:
Hiring range in USD from $27.07 – $54.13 per hour; $56,300 – $112,600 per year. Eligible for equity.

Oracle maintains broad salary ranges for its roles to account for variations in knowledge, skills, experience, market conditions and locations, and reflects Oracle’s differing products, industries and lines of business.

Oracle US offers a comprehensive benefits package which includes medical, dental, and vision insurance; short‑term and long‑term disability; life insurance and AD&D; supplemental life insurance; health care and dependent care flexible spending accounts; pre‑tax commuter and parking benefits; 401(k) savings and investment plan with company match; paid time off; 11 paid holidays; paid sick leave; paid parental leave; adoption assistance; employee stock purchase plan;

financial planning and group legal; voluntary benefits including auto, homeowner and pet insurance.

IC1

Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veterans’ status, or any other characteristic protected by law. Oracle will consider qualified applicants with arrest and conviction records pursuant to applicable law.

Certain U.S. customer or client‑facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.