Board Administrative Specialist

Title: Board Administrative Specialist

Salary & FLSA: $29.00 - $43.57 per hour; FLSA non-exempt

Opening Date: 06/08/2026

Closing Date: 06/18/2026 This position may close early if a sufficient number of qualified applications are received.

Job Type: Regular, Full-time

Union: Non-Represented

Openings: 1

Location: Hybrid (on grounds 4 days/week and remainder work remotely)

Department: Executive Administration

Provides high-level administrative and logistical support to the Chief of Staff and Board of Directors, ensuring seamless coordination, communication, and execution of board-related activities and governance processes.

• Highly organized with exceptional attention to detail, able to manage multiple priorities and deadlines with ease
• A skilled relationship builder who communicates professionally and effectively with executives, board members, donors, and staff
• Discreet and trustworthy, with a demonstrated ability to handle confidential and sensitive information
• Tech-savvy and resourceful, comfortable working across systems such as Microsoft Office, Adobe, and databases like Salesforce
• A proactive problem-solver who enjoys coordinating meetings, events, and complex logistics
• Energized by working behind the scenes to support meaningful leadership and conservation impact

• Coordinate and execute logistics for Board of Directors meetings, committee meetings, retreats, and special events
• Prepare, organize, and distribute board materials through the board portal, ensuring timely and accurate access
• Support annual board processes, including tracking activities, preparing correspondence, and managing deadlines
• Maintain board records, directories, and documentation, ensuring accuracy and compliance with governance practices
• Provide exceptional support and customer service to board members, leadership, and donors while fostering strong working relationships

• Education:
  
  Associate degree or equivalent combination of education and experience
• Experience:
  
  At least three or more years of related administrative experience with two or more years supporting board members, executives, or high-level donors.
• Successful applicants must live and work in Washington State to perform this role.
• Applicants must be at least 18 years old.

• Ability to speak a language in addition to English

• Medical, dental, and vision HMO and PPO plans for you and eligible dependents
• 11 paid holidays and 4 personal holidays
• Accrue 12 vacation days and another 12 days of sick leave your first year
• Flexible Spending Account (FSA)
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Free zoo membership that includes zoo admission and discounts after 90 days
• 4 complimentary tickets per year plus other discounts and perks
• Free staff parking
• 403(b) Retirement Plan

Woodland Park Zoo values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation or gender identity. The zoo encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, 2

SLGBTQ, people with disabilities, veterans, and those with diverse life experiences. Woodland Park Zoo is committed to providing access and reasonable accommodation in all its services. If you need accommodation in the application or interview process, please contact our recruiting team at careers.