Administrative Secretary Extended Learning ; ELO
Job in
Seattle, King County, Washington, 98127, USA
Listing for:
Tacoma Public Schools
Part Time
position
Listed on 2026-06-15
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Data Entry, Healthcare Administration
Salary/Wage Range or Industry Benchmark: 42.86 USD Hourly
USD
42.86
HOUR
Job Description & How to Apply Below
Position: Administrative Secretary Extended Learning Opportunities (ELO)
Tacoma Public Schools
Expected
Start Date:
July 1, 2026
FTE: 1.0
Hours Per Day: 8
Salary Level: OP6 $ 32.72/hour - $42.86/hour DOE
Union/Work Year: Office Professional; 12-month; 260 days
Benefits: This job has the full range of benefits offered by Tacoma Public Schools
Additional Information
Salary Placement is based on verifiable LIKE work experience.
Summary
This position provides a variety of administrative secretarial/clerical duties to support the Extended Learning Opportunities (ELO) Department.
Essential Job Functions
Answers telephone; screens and refers calls; responds to inquiries as knowledge and expertise permit; maintains appointment calendars; operates and monitors a variety of communications equipment; keeps management staff informed of sensitive situations.Schedules, coordinates, confirms and/or attends meetings as required; records, transcribes, and distributes minutes for a variety of meetings.Performs timekeeping activities, organizes and maintains attendance records, tracks compensatory time for administrative staff; maintains related records.Organizes and maintains filing systems and departmental records, including program files, confidential files, partner records, and general files; ensures accessibility of information from files.Composes and/or edits and types correspondence, reports, and memoranda from notes, rough drafts or dictation; prepares, duplicates and distributes various types of correspondence, reports and related materials; edits and/or designs formats for reports; compiles and organizes data as required.Researches, collects, compiles and summarizes data for various projects and programs; works closely with administrators, schools, and community partners to complete assigned activities and meet scheduled timelines.Prepares and monitors assigned program budgets; tracks expenditures for office materials, equipment, contracted services, and program activities; makes recommendations.Orders general supplies for office staff; tracks and reconciles procurement card usage.Performs various secretarial support functions to facilitate the operation of the department including obtaining substitute office help; typing consultant or contractual agreement forms; and monitoring office equipment for repairs or replacement.Reconciles and maintains petty cash fund for the department; maintains, reconciles, and reimburses departmental revolving fund bank account; submits reconciliations and claims for reimbursement to Finance Department monthly; performs other bookkeeping duties.Coordinates travel, conference, training, and meeting arrangements for department staff and program personnel; prepares and processes claim forms for travel expenses.Opens, date stamps, and routes incoming mail; prepares and routes outgoing mail; maintains postage meter logs and submits claims for reimbursement.Other
Job Duties Maintains and updates knowledge and skills necessary for success in the position by participating in professional development activities, as needed or as assigned.Provides backup to other departmental support staff, as needed.Performs related duties as assigned, on a temporary basis.Conditions
Experiences frequent interruptions; confined to work station for prolonged periods; exposed to video display; required to meet inflexible deadlines; may be required to lift and carry up to 20 pounds, bend, squat, stoop, kneel, crouch, walk, twist, climb, and/or be mobile.
Minimum Qualifications Education and Experience High school graduation or equivalent and one year of secretarial and computer training; three years of recent, increasingly responsible secretarial experience; or any combination of experience and training which provides the applicant with the knowledge, skills, and ability required to perform the work.
Licenses/Special Requirements
Fingerprints and successful WSP and FBI background clearance/Sexual Misconduct clearance.
Allowable Substitution
Equivalent combinations of education and experience will be evaluated by the Human Resources department for comparability.
Knowledge,
Skills and Abilities- Knowledge of general secretarial practices and procedures.
- Knowledge of correct grammar, spelling and English usage.
- Knowledge of simple bookkeeping and budget tracking activities.
- Keyboarding skill at 50 wpm; data-entry skill.
- Skill with word processing and spreadsheet software.
- Skill in obtaining, clarifying, and exchanging information.
- Ability to accurately perform arithmetical calculations.
- Ability to preserve confidentiality.
- Ability to set priorities and meet deadlines.
- Ability to multi-task.
- Ability to remain focused in spite of frequent interruptions.
- Ability to demonstrate reasonable, reliable, and regular attendance.
- Ability to work effectively under pressure.
- Ability to establish and maintain effective working relationships with a variety of people in a multi-cultural, diverse socio-economic setting.
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