Registrar-Assistant

Job Description

The Office of the University Registrar has an outstanding opportunity for an Assistant Registrar to join their team.

About this Opportunity

Reporting to Associate Registrar, the Assistant Registrar provides leadership and supervision of essential services by leading, supervising, and managing the Office of the University Credentials Team. This team audits and confers all undergraduate and professional degrees, manages grading, and transcript accuracy. This position tracks key performance indicators, collaborates, and analyzes feedback in order to improve business processes and service.

The Assistant Registrar is responsible for the accurate and timely production of diplomas and is responsible for ensuring the accuracy and integrity of all official academic records, including grading integrity, Dean's List, Honors Lists and accurate auditing of degree completion. They also oversee the Former Quarter Drop process.

The Assistant Registrar is responsible for hiring, training, coaching, and evaluating all direct reports in a high-paced, high volume work environment. The position requires an ability to assess workload demands and assign work to team members, ensure completion of processed work and responses to students in a timely fashion, and respond to changes in staffing, workload, and student demand. This position serves all students tri-campus, 65,000 students, as well as alumni.

This is a hybrid position with a minimum of 3 days onsite and 2 days remote. Onsite work is performed in the Office of the Registrar, Schmitz Hall, UW Seatle campus. Typical work schedule is Monday-Friday, 8 hours per day.

Key Responsibilities

This position manages employees.

Project Management (30%)

* Review Former Quarter Drop requests, make initial decisions, and follow established process for review of petitions to ensure consistent application of policy and practice.

* Responsible for Credentials Team's accurate and timely evaluation of student academic records to ensure published degree requirements are met for baccalaureate graduation and make independent decisions to grant baccalaureate degrees based on this evaluation.

* Maintain integrity of student records and comply with university policies, deadlines, and procedures related to student enrollment.

* Serve as a primary liaison to academic departments, advisers, instructors, and others to address questions and concerns related to grading, degree awarding, and other Credentials Team activities. Represent the Credentials Team in meetings.

* Advise Credentials Team members, students, faculty, advisers, and staff on grading, graduation, and other Credentials Team policies, procedures, and activities, and recommend alternate courses of action as needed.

* Advise students, departmental advisers, other institutions and the public regarding graduation requirements, commencement procedures, graduating senior priority registration and policies and procedures pertaining to the academic record, including information on academic credit, grading, and scholarship status; interpret and apply policies to individual graduation applicants, (i.e., honors, academic standing, repeated courses, incomplete grading policies).

* Act as a liaison between academic and administrative University personnel regarding graduation and academic record policies and problems such as curriculum and time schedule issues, faculty grade report problems and transfer credit procedures.

* Research degree back date requests and refer requests to Associate Registrar for decision-making.

* Determine eligibility for baccalaureate honors and generate lists to be entered by the Credentials Team. Advise students regarding Dean's List, College Honors and Departmental Honors and ensure accuracy of information in the academic record.

* Determine eligibility and record appropriate credit for advance placement and credit by examination.

* Enter military students grades into GoArmy or MyCAA and oversee this process.

* Respond to questions from students and advisers on the Satisfactory Progress Policy.

* Train Office of the University Registrar team members, as appropriate, for office procedures.

* Assist in…