District Court Associate

Job Title: District Court Associate

Department/Division: District Court

Reports to: Varies by Division

Supervises: n/a

FLSA Classification: Non-Exempt

Pay Grade: 110

Employee Group: Courthouse

Revision Date: January 2026

High school diploma or equivalent.

Two years of administrative support experience OR any combination of education and experience which would provide the knowledge, skills, and abilities to perform the job.

n/a

• Valid Washington State Driver’s License if driving a vehicle for County business.
• Bilingual in Spanish preferred.

This position provides intermediate-level administrative, legal, or accounting work in support of the District Court and provides courteous and efficient customer service to the public.

The following duties are essential for this position. However, they are not to be construed as exclusive or all-inclusive. To be successful in this position, an individual must be able to perform each duty satisfactorily. Other duties may also be required or assigned.

• Provides first line customer service to internal and external customers; greets, receives and screens visitors and customers; receives calls on a multi-line phone system and routes calls to appropriate individual or takes messages.
• Addresses and resolves customer questions/concerns and refers complex inquiries, requests, or complaints to appropriate staff.
• Establishes and updates case files and records making required docket entries; prepares case files for court sessions, processing and/or assuring inclusion of all necessary legal documents as ordered by the court; monitors inactive files and destroys as authorized.
• Prepares court calendars for civil, criminal, small claims, or traffic infraction hearings and cases; assigns court dates, assuring compliance with Washington State Codes and statutory requirements for due process and timely hearings.
• Attends courts and records all court actions; prepares courtroom; tapes court proceedings; prepares and/or maintains court reporter notes, exhibits, depositions, dismissals, record cases, and appeal files.
• Provides judge with all case files, briefs, interrogatories, memorandums, and appropriate entries on computer as to each case and hearing held.
• Sorts, classifies and codes entries and transactions in accordance with established department procedures, accounting system, and verbal instructions.
• Maintains account records by posting and reconciling data; verifies data, then enters and edits reports or information; searches files and records for readily identifiable information as directed.
• Identifies and resolves discrepancies in accordance with established procedures.
• Posts and balances entries in appropriate journals, registers, logs or other records on a daily or periodic basis.
• Receives, accounts for and safeguards cash or checks; issues receipts, classifies and codes transactions.
• Maintains petty cash funds; reconciles, balances, makes deposits, and maintains related records.
• Performs cashiering duties such as receiving, balancing and disbursing monies as needed.
• Processes various reports from collection agencies regarding status of specific cases.
• Prepares requests for mitigation, follows process through by mailing court’s response with financial information to defendant.
• Inputs confidential compliance or non-compliance treatment reports from treatment agencies into the Probation Monitoring System (PMS).
• Performs out-of-state criminal background checks for new violations or previous convictions to advise Judges at a defendant’s Pre-trial hearing.
• Quashes warrants when a defendant posts bail or is set for a hearing.
• Reviews and mails Ignition Interlock letters to defendants for compliance with DOL and court requirements; reviews dockets to determine if defendants have installed device and provided proof of installation to the court.
• Runs various reports and audits required for probation cases/hearings.
• Makes recommendations in court for probation violations, including jail time if and as warranted, according to established guidelines.
• Enters PCNs (fingerprints and TCN number) into…