Senior Executive Assistant

Location:

ST - Seattle, 401 S Jackson St, Seattle, WA 98104, USA

On-site
Administrative
Full-Time

Requisition #: SENIO
003616

Salary range is $25.48/hr to $71.63/hr with a midpoint of $48.56/hr new hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

Sound Transit also offers a competitive benefits package with a wide range of offerings, including:

• Health Benefits:
  We offer two choices of medical plans, a dental plan, and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents, including a spouse or domestic partner.
• Long-Term Disability and Life Insurance.
• Employee Assistance Program.
• Retirement Plans: 401a – 10% of employee contribution with a 12% match by Sound Transit; 457b – up to IRS maximum (employee only contribution).
• Paid Time Off:
  Employees accrue 25 days of paid time off annually with increases at four, eight and twelve years of service. Employees at the director level and up accrue additional days. We also observe 12 paid holidays and provide up to 2 paid floating holidays and up to 2 paid volunteer days per year.
• Parental Leave: 12 weeks of parental leave for new parents.
• Pet Insurance.
• ORCA Card:
  All full-time employees will receive an ORCA card at no cost.
• Tuition Reimbursement:
  Sound Transit will pay up to $5,000 annually for approved tuition expenses.
• Compensation Practices:
  We offer competitive salaries based on market rates and internal equity. In addition to compensation and benefits, you’ll find that we provide work-life balance, opportunities for professional development and recognition from your colleagues.

This is a term-limited position with an expected position duration of 5 years.

Under general supervision, the Senior Executive Assistant provides the full range of comprehensive administrative office support work to an executive director of a department or similar level, requiring the application of specialized technical/administrative knowledge and the exercise of initiative, independent judgment, and decision making. It is distinguished from the Senior Administrative Specialist and Project Administration Specialist in that the major duties performed are more administrative in nature and secretarial/clerical duties may be performed less frequently with notable accountability for the work results;

and positions generally spend more time performing and/or coordinating administrative support functions such as serves as liaison with regard to programs, policies, procedures, and assigned functions for the department; coordinates executive directors schedules and meeting calendars; coordinates department’s process flow; coordinates departmental budget development and quarterly budget reporting; coordinates purchasing and financial issues and contracts; makes process improvement decisions, and at times, takes the lead role on assigned projects;

coordinates communications with other agency departments, divisions, and outside agencies on behalf of the executive director and the department; coordinates department status report for executive director and coordinates personnel processes for the department.

• Serves as first point of contact between the department/program and external entities; receives inquiries and complaints from a variety of sources; provides information and assistance including responding to sensitive requests for information and assistance; gathers information and prepares letters, reports or memoranda in response to complex or general issues; prepares reports and supporting documentation on issues external to the department or issues having a high impact on the department and Agency;
  
  collects and compiles statistical, financial, and other information for a variety of reports.
• Performs and/or coordinates administrative/technical duties for an executive director or other similar level position within the department; researches and composes documents and/or correspondence for review/signature; prepares selected correspondence, manuals, and reports as directed; reviews and checks documents and…